I have replicated what you have as best I can for experimental purposes, can
see the problem you describe (i.e. where the reference has the para. number
with the correct levels but it always shows 1, 1.1 etc.).

I do not know a way to work around this using IF statements - as far as I
can see, Word generates the correct references for numbered paragraphs
outside the IF statements but not otherwise.

However, you may be able to work around it using a different approach where
you do the numbering using { SEQ } fields instead of using Word's automatic
numbering.

For example, to achieve 4-level 1.2.3.4 numbering, you can use the
following:

Put the following fields at the top of the document:
{ SEQ h1 \r0\h }{ SEQ h2 \r0\h }{ SEQ h3 \r0\h }{ SEQ h4 \r0\h }

Put the following fields at the beginning of each "1" level paragraph:

{ SEQ h1 }{ SEQ h2 \r0\h }{ SEQ h3 \r0\h }( SEQ h4 \r0\h }

Put the following fields at the beginning of each "1.2" level paragraph:

{ SEQ h1 \c }.{ SEQ h2 }{ SEQ h3 \r0\h }( SEQ h4 \r0\h }

Put the following fields at the beginning of each "1.2.3" level paragraph:

{ SEQ h1 \c }.{ SEQ h2 \c }.{ SEQ h3 }( SEQ h4 \r0\h }

Put the following fields at the beginning of each "1.2.3.4" level paragraph:

{ SEQ h1 \c }.{ SEQ h2 \c }.{ SEQ h3 \c }.( SEQ h4 }

For every paragraph you want to reference, select all the SEQ fields in the
para (or at least, the ones that generate visible numbers) and create a
bookmark. For example, for the first numbered paragraph in the document, use
"par1", for the second, use "par2" etc.

When you want to reference another paragraph, say, "par10", use { par10 },
or { REF par10 }

However, when you use this approach, using IF fields with { SEQ } fields
inside will not work properly (in essence, Word calculates the numbers
whether they are used in the document or not). So instead, you will need to
use INCLUDETEXT fields to include the pieces of document you need.

Because of additional problems if you try to use

{ IF a = b "{ INCLUDETEXT this }" "{ INCLUDETEXT that }" }

you really need to use an approach more like

{ INCLUDETEXT "c:\\mypath\\{ IF a = b "this" "that" }" }

where "this" and "that" are the file names you need or

{ INCLUDETEXT "c:\\mypath\\nyfile.doc" "{ IF a = b "this" "that" }" }

where "this" and "that" are bookmark names that cover the appropriate
portions of text in the included document.

(The latter approach that uses bookmarks is likely to work the best).

This approach has its pitfalls, but I think it is at least worth trying -
I'd start with a very simple feasibility tests and increase the complication
if you think it's worth it.

Otherwise, the only approach I know would be to use VBA and/or to generate
the document some other way altogether, e.g. using XML.

Peter Jamieson

cannot find a way to work around it.  Basically, i don't think you're going
to be able to do it