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MS Office Forum / Word / Mailmerge and Fax / August 2006why is only my first mail merge record is selected
I have set up a Mailing labels mail merge document but when I merge, or use the preview button it correctly loads the first entry line of my listing but it loads this same one line into every label on the page instead of moving down the list. You have not completed the merge. merge to printer or a new document - http://www.gmayor.com/mail_merge_labels_with_word_xp.htm  Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > I have set up a Mailing labels mail merge document but when I merge, > or use the preview button it correctly loads the first entry line of > my listing but it loads this same one line into every label on the > page instead of moving down the list. Graham Many thanks for the prompt response but since writing I have found an answer although it may not be the best answer. I have put <<next record>> in front of the field on every label and that seems to have resolved the problem. But once again thanks for your interest. > You have not completed the merge. merge to printer or a new document - > http://www.gmayor.com/mail_merge_labels_with_word_xp.htm [quoted text clipped - 3 lines] > > my listing but it loads this same one line into every label on the > > page instead of moving down the list. If you complete a label merge either using all the steps of the wizard or by using the merge toolbar, then you cannot avoid having the correctly placed next record fields in your label merge document. The process inserts them. If you have a next record field in front of *every* label. then you will lose one record for every page of labels. There should be no next record field in the first label. Read the link! Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > Graham > Many thanks for the prompt response but since writing I have found an [quoted text clipped - 17 lines] >>> my listing but it loads this same one line into every label on the >>> page instead of moving down the list. |
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