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MS Office Forum / Word / Mailmerge and Fax / September 2006All records merging
We have a word letter setup to merge with an Access database. We have been doing this for several years without a problem. Then last week, when using the merge, we select the desired records click next, select print and all records print, if we look at the list- it has defaulted back to selecting all. Any thoughts? Hi =?Utf-8?B?Q0Nsb3Vk?=, > We have a word letter setup to merge with an Access database. We have been > doing this for several years without a problem. Then last week, when using > the merge, we select the desired records click next, select print and all > records print, if we look at the list- it has defaulted back to selecting all. And after closing down and restarting, does it still? Which version of Office are you using? If 2002 or 2003 how are you selecting the records to be printed? Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) 2003 We are working throught the mailmerge taskpane as we have for a long time. Selecting edit recipients. Selecting clear all. Checking just the names we want. We click okay- and move on - but all when we return to look at who we selected after all letters merge, we see that all records are reselected. Thanks > Hi =?Utf-8?B?Q0Nsb3Vk?=, > [quoted text clipped - 15 lines] > This reply is posted in the Newsgroup; please post any follow question or reply > in the newsgroup and not by e-mail :-) Hi =?Utf-8?B?Q0Nsb3Vk?=, > 2003 > We are working throught the mailmerge taskpane as we have for a long time. > Selecting edit recipients. Selecting clear all. Checking just the names we > want. We click okay- and move on - but all when we return to look at who we > selected after all letters merge, we see that all records are reselected. Right. I'm not a big fan of this dialog box, as it has certain problems. But I do understand why it's useful :-) I'm guessing it could be a problem with the document (damaged). If you start Word holding Ctrl (= Safe Mode) and link to your datasource, insert a couple of fields, select some recipients and merge... Does this document retain the selections, as you'd expect? Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) Opening Word in Safe Mode - does not help. All records continue to be merged. > Hi =?Utf-8?B?Q0Nsb3Vk?=, > [quoted text clipped - 20 lines] > This reply is posted in the Newsgroup; please post any follow question or reply > in the newsgroup and not by e-mail :-) Hi =?Utf-8?B?Q0Nsb3Vk?=, > Opening Word in Safe Mode - does not help. All records continue to be merged. And this is with a NEW document (not the one you've been using)? You say you've been working with this combination "a long time". Since which version of Office? Have you re-linked the data source to the document recently? Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) Yes, we created a new document in safe mode -after disconnecting the network drive where the database sits and reconnecting it, and still all records merge. This is on Office 2003. This however did work on a 2007 beta machine. Still need a solution for 2003. > Hi =?Utf-8?B?Q0Nsb3Vk?=, > [quoted text clipped - 12 lines] > This reply is posted in the Newsgroup; please post any follow question or reply > in the newsgroup and not by e-mail :-) Hi =?Utf-8?B?Q0Nsb3Vk?=, > Yes, we created a new document in safe mode -after disconnecting the network > drive where the database sits and reconnecting it, and still all records [quoted text clipped - 3 lines] > > Still need a solution for 2003. Very strange... Which Service Pack is installed? To get it working, you might try using a different connection method (DDE or ODBC). Activate the "Confirm conversions" checkbox in Tools/Options/General. Go over Open Datasource again, choose the *.mdb... And you should get a new dialog box with a list of possible connection methods. Try ODBC first... Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
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