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MS Office Forum / Word / Mailmerge and Fax / August 2006Default minimum length for envelopes is wrong.
MS Word has a built in gauge which does not allow envelopes to be printed if they are under the minimum requirements for the USPO. However, the length measurements is wrong. The mim length at the USPS is 5 inches, see here: http://www.usps.com/businessmail101/mailcharacteristics/letters.htm That's 12.5 cm, but your Word envelop software insist on changing my custom specs to meet 16.5 cm in length. It totally screws up my envelopes. How can I change or eliminate this incorrect information? Accept the 16.5, then click on the Add to Document button and then with the selection in the envelope, use the File>Page Setup dialog to reduce the width of the envelope to 12.5. Also see the "Changing Word Envelope Layouts" item on fellow MVP Graham Mayor's website at: http://www.gmayor.com/changing_envelope_layout.htm  SignatureHope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP > MS Word has a built in gauge which does not allow envelopes to be printed > if [quoted text clipped - 7 lines] > can I > change or eliminate this incorrect information? Well, yes, I could do that, but it doesn't address the root cause -- which is that the minimum envelope lenght in Word Envelopes and Labels is not correct. I read Mr. Mayor's comments as well, and frankly it seems like a whole lot of trouble to circumvent an obvious error in the software. I suggest you contact Microsoft directly concerning USPS requirements. Most if not all of the people in here are volunteers and many of us are not even in the U.S.A. FWIW other people have mentioned other shortcomings with USPS barcoding in Word and I, for one, have passed on those messages to Microsoft, though I assume they have had similar messages from far more convincing sources than me :-) Precisely what they will do with those messages is another question, but since yours is the first message I've seen about the envelope size issue it's probably worth passing it on directly - you could for example e-mail mswish@microsoft.com Peter Jamieson > Well, yes, I could do that, but it doesn't address the root cause -- which > is [quoted text clipped - 3 lines] > I read Mr. Mayor's comments as well, and frankly it seems like a whole lot > of trouble to circumvent an obvious error in the software. Thanks. I'll do that as well and refer them to this thread. > I suggest you contact Microsoft directly concerning USPS requirements. Most > if not all of the people in here are volunteers and many of us are not even [quoted text clipped - 16 lines] > > I read Mr. Mayor's comments as well, and frankly it seems like a whole lot > > of trouble to circumvent an obvious error in the software. Word provides formats for the commonly available Envelope Sizes. While the USPS may accept envelopes of the size that you want to use, that does not make it a common size. SignatureHope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP > Well, yes, I could do that, but it doesn't address the root cause -- which > is [quoted text clipped - 3 lines] > I read Mr. Mayor's comments as well, and frankly it seems like a whole lot > of trouble to circumvent an obvious error in the software. It's not about common sizes at all. MS Word envelope software will not allow anyone to create addresses for envelopes that are less than 16.5 cm in length. The actual minimum length for the USPS is 5" -- 12.5 cm. I can appreciate that I can create a Rube Goldberg style work around for it, but it just doesn't make sense that there is a minimum, which is wrong and is probably based on the language I select. When I lived in Tokyo -- I never used the envelopes feature partially because I even though I was writing in English I was still using the Japan Post, and had to adhere to their standards, which don't show up at all in Env&Labels in Word English. > Word provides formats for the commonly available Envelope Sizes. While the > USPS may accept envelopes of the size that you want to use, that does not [quoted text clipped - 7 lines] > > I read Mr. Mayor's comments as well, and frankly it seems like a whole lot > > of trouble to circumvent an obvious error in the software. The lengths of envelopes has nothing to do with the software, and everything to do with the current printer driver. Word can only create what the driver will allow it to do. Most drivers are poor with custom page sizes and will adopt the nearest standard page size, hence the workarounds. Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > Well, yes, I could do that, but it doesn't address the root cause -- > which is that the minimum envelope lenght in Word Envelopes and > Labels is not correct. > > I read Mr. Mayor's comments as well, and frankly it seems like a > whole lot of trouble to circumvent an obvious error in the software. Ah HAH! Now we may be getting somewhere. So it's not driven by data embedded in Word, correct? So it's data embedded in my print driver? You know, I started out thinking I needed to ask this question of Hewlett Packard, which is the maker of my printer. But I (wrongly) assumed that it was something in Word not the printer or the print drivers. Thanks for the tip. > The lengths of envelopes has nothing to do with the software, and everything > to do with the current printer driver. [quoted text clipped - 8 lines] > > I read Mr. Mayor's comments as well, and frankly it seems like a > > whole lot of trouble to circumvent an obvious error in the software.
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