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MS Office Forum / Word / Mailmerge and Fax / August 2006Help with mail merge
This is my first time ever doing a mail merge and i have run into a problem. For my mail merge i am taking data from an Access query and putting it into a table i have created. When i preview the data, everything looks correct, it is exactly the way that i want it. However when i complete the merge all the records appear in the same table (on top of each other), and they shouldnt. Each record should appear in its own table. A table is created for each record, and each table looks the same with all the records on top of each other. Can anyone help with this? ok well i made some changes and now there is only one table that appears and all of the data appears in that one on top of each other.... but i would like for on record to appear in each table. for further clarification, i created the table in the design that i wanted and assigned the access fields to fields in the table. there is only one table and i would like for a new one to be created for each record. thanks again. > This is my first time ever doing a mail merge and i have run into a problem. > For my mail merge i am taking data from an Access query and putting it into a [quoted text clipped - 4 lines] > record, and each table looks the same with all the records on top of each > other. Can anyone help with this? I presume this is a directory merge or each record would have a new page? I also presume you have actually completed the merge and are not previewing the merge source document http://www.gmayor.com/mail_merge_labels_with_word_xp.htm If you enter the fields in a table, new rows will be created for each record. If you press enter to create a new paragraph *after* the table you will get a table for each record.  Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > ok well i made some changes and now there is only one table that > appears and all of the data appears in that one on top of each [quoted text clipped - 13 lines] >> each table looks the same with all the records on top of each other. >> Can anyone help with this? Thank you very much that linked solved my problem, i think. I used a letter instead of a directory and it works. It seems though that when i did this, page numbers were lost (every page is numbered 1 at the bottom. Is there another way to go about this or do is there some trick to perserving page numbers? > I presume this is a directory merge or each record would have a new page? > [quoted text clipped - 24 lines] > >> each table looks the same with all the records on top of each other. > >> Can anyone help with this? Ok, well it appears that i fixed it like you had mentioned and returned it to a directory. I was having problems where the table as moving into the next page. But i managed to fix the formating and it now works perfectly. Thank you very much. > Thank you very much that linked solved my problem, i think. I used a letter > instead of a directory and it works. It seems though that when i did this, [quoted text clipped - 30 lines] > > >> each table looks the same with all the records on top of each other. > > >> Can anyone help with this? A form letter merge of one page only has one page for each record. Each record will start a new section and the numbering will be set to restart for each section. If you want the new document to be continue throughout, leave the numbers off the merge document and add page numbering to the merged document. Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > Thank you very much that linked solved my problem, i think. I used a > letter instead of a directory and it works. It seems though that [quoted text clipped - 39 lines] >>>> each record, and each table looks the same with all the records on >>>> top of each other. Can anyone help with this? |
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