Why when I print my mail merge, it only prints the first envelope?

Thread view:

Enable EMail Alerts

Start New Thread

Thread rating:

Keith Tuttle - 01 Sep 2006 02:31 GMT

I use Word 2003, Access 2003 and a Del 3100 printer. I create a mail merge
of 20 envelopes and save as a Word doc. (Following the well-known process.)
Regardless of what I do, it only prints the first envelope. I have tried
many algorithms - I occasionally get an envelope different from the first -
but the algorithm is complex and not repeatable. (Note: if a I do a Print
Merge, and do not create a Word doc, then the first two envelopes print.)

Is there a setting with Word I am missing? Is it a printer issue - perhaps
a setting; or a problem with the memory in the printer? I am lookin' bad;
any suggestions are appreciated.

Reply to this Message

Doug Robbins - Word MVP - 01 Sep 2006 04:26 GMT

It sounds like you are following the well known process of not actually
executing the merge, but are just printing a preview of the results. I am
not at all sure what you mean by "algorithms" in this context.

The best thing for you to do will be to turn on the display of the mail
merge toolbar by selecting Toolbars from the View menu in Word and then
checking the Mail Merge item. There is a button on the right hand end of
that toolbar to execute the merge to the printer.

Of course you could also do the whole thing in Access using the Envelope
Report Wizard.

Signature

Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

>I use Word 2003, Access 2003 and a Del 3100 printer. I create a mail merge
> of 20 envelopes and save as a Word doc. (Following the well-known
[quoted text clipped - 9 lines]
> a setting; or a problem with the memory in the printer? I am lookin' bad;
> any suggestions are appreciated.

Reply to this Message