Word2000 Use of ASK and IF does not give correct text

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Jane Duddy - 19 Sep 2006 10:48 GMT

In mailmerge document have used ASK field to save user response in bookmark
which is then tested in IF fields to include (or not) different text in body
of document. Does not work. see below for what you see if you view document
with mergefields etc showing
I invite you to attend a { ASK bkFullHalfDayResponse "f for full day with
lunch, hl for half day with lunch, h for half day" }{ IF
bkFullHalfDayResponse=f "full day" "half day" }assessment centre.{ IF
bkFullHalfDayResponse=f "Lunch will be provided for you. If you have any
special dietary requirements then please let us know in advance." " " } .{ IF
bkFullHalfDayResponse=hl "Lunch will be provided for you. If you have any
special dietary requirements then please let us know in advance." " " }
Whatever the user types in in response to the ASK prompt they get 'full day'
for the first if and 2 paragraphs for dietary requirements text.
What am I doing wrong?
Thanks

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Peter Jamieson - 19 Sep 2006 11:05 GMT

I suggest you try the following syntax in your IF fields:

{ IF { bkFullHalfDayResponse } = "f" "full day" "half day" }

or

{ IF { REF bkFullHalfDayResponse } = "f" "full day" "half day" }

Actually I prefer to play safe and use

{ IF "{ REF bkFullHalfDayResponse }" = "f" "full day" "half day" }

or even

{ IF "{ REF bkFullHalfDayResponse \*upper }" = "F" "full day" "half day" }

All the {} need to be the special field code braces you can insert using
ctrl-F9

[NB, you may find examples, e.g. on the Microsoft site, that suggest you can
use a bookmark name or mergefield name on its own, without the {} - it may
have worked once, and it may even work in some circumstances now, but at
best it's an unreliable practice. The same applies to {=} fields]

Peter Jamieson

> In mailmerge document have used ASK field to save user response in
> bookmark
[quoted text clipped - 16 lines]
> What am I doing wrong?
> Thanks

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Jane Duddy - 19 Sep 2006 13:16 GMT

Thanks very much Peter - I used the last full syntax and it worked a treat.

> I suggest you try the following syntax in your IF fields:
>
[quoted text clipped - 42 lines]
> > What am I doing wrong?
> > Thanks

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