Layout for Spreadsheet - Several Records into one for Mail Merge

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Stella - 25 Oct 2006 14:44 GMT

Hi,

How can i design a layout for a spreadsheet so i can use a mail merge in
word using one employer name and several employees undertaking courses at
that firm.
Example:-

Jackson Engineering

Joe Bloggs - Health Care
Ann Bloggs - Customer Services

The spreadsheet is exported from Access 2003.

My Current lay out is

Surname, First Name, Course, Employer

Hope someone can understand what i mean and hopefully help.

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Doug Robbins - Word MVP - 25 Oct 2006 18:44 GMT

Sounds like you are probably trying to perform a "multiple items per
condition (=key field)" mailmerge which Word does not really have the
ability to do:

See the "Group Multiple items for a single condition" item on fellow MVP
Cindy Meister's website at

http://homepage.swissonline.ch/cindymeister/mergfaq1.htm#DBPic

Or take a look at the following Knowledge Base Article

http://support.microsoft.com/default.aspx?scid=kb;en-us;211303

http://www.knowhow.com/Guides/CompoundMerges/CompoundMerge.htm

Signature

Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

> Hi,
>
[quoted text clipped - 15 lines]
>
> Hope someone can understand what i mean and hopefully help.

Reply to this Message

Stella - 26 Oct 2006 10:13 GMT

Thanks so much Doug, that sorted all my problems :)

> Sounds like you are probably trying to perform a "multiple items per
> condition (=key field)" mailmerge which Word does not really have the
[quoted text clipped - 30 lines]
> >
> > Hope someone can understand what i mean and hopefully help.

Reply to this Message