Add envelope to mailmerge letter and skip return address

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Phil Raidt - 13 Nov 2006 15:52 GMT

I am trying to add an envelope to a mailmerge letter document and have two
problems.

No matter what I try I can't add the envelope without messing up the
original letter. Could someone outline the procedure for adding an envelope
to a mailmerge letter?

Also, How do I tell Word to skip the return address on the envelope and
allow me to just set up the Delivery Address?

Thanks for any help you can offer.

Phil Raidt

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Graham Mayor - 13 Nov 2006 16:28 GMT

Create your merge letter without the merge fields or the attached data. From
the envelope label wizard add an envelope to the document with the omit
return address check box checked. Press Alt +F9 to see where the address
frame is located. Now add your data file from the merge toolbar (see
http://www.gmayor.com/mail_merge_labels_with_word_xp.htm )
Add the merge fields to both letter and envelope.
Merge the document.
Unless your printer has a separate bin for envelopes, you should create the
envelope and letter merges as two separate documents.

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Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
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> I am trying to add an envelope to a mailmerge letter document and
> have two problems.
[quoted text clipped - 9 lines]
>
> Phil Raidt

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Phil Raidt - 14 Nov 2006 13:13 GMT

Thanks for your advice and the material on your web site.

I was able to use an exiting mailmerge letter. The merge is initiated from
MS Access and it is easier to do the editing from that direction too (working
with the instance of Word that Access starts rather than bring it up on its
own). I figured out that I needed to put something in the Delivery Address
box of the envelope wizard as a place holder in order for the address frame
to appear on the envelope. After I did that everything worked fine. Thanks
again.

Phil Raidt

> Create your merge letter without the merge fields or the attached data. From
> the envelope label wizard add an envelope to the document with the omit
[quoted text clipped - 19 lines]
> >
> > Phil Raidt

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