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MS Office Forum / Word / Mailmerge and Fax / November 2006Mail merge randomly shifting pages
I have a 32 page word 2002 sp3 document that I am merging employee information into from an excel worksheet, into a new word document. This creates a 32 page printout (2 sided) per employee (approximately 5000 total pages). The problem I am seeing is that page 7 is randomly splitting and putting the bottom of page 7 at the top of page 8. It pay merge 5 employees correctly, then merge 1 - 3 incorrectly, then merge another 10 or correctly, then maybe 1 incorrectly, a couple more correct then some incorrect. The quantities of good or bad are never the same, so I cannot detect a pattern. Also page 7 and 8 are insurance forms, so they are in table format, one side is to be english the other is spanish. Any suggestions? > so I cannot detect a pattern. If you can't, then we have no chance! But...are you saying that the text splits differently even when the text in (say) pages 6,7, and 8 is identical? Or are you inserting fields that shift the text enough to split the page, but you can't see the logic being used to do it? If it is the former I cannot offer any suggestions, but if it is the latter then a. either each page's text will fit on the page or it won't - in essence, you have to ensure that it does b. it will probably be better to insert hard page breaks if you are not doing so already, and use Format|Paragraph or Format|Style|Paragraph as appropriate to experiment with the various line and page break options. Peter Jamieson >I have a 32 page word 2002 sp3 document that I am merging employee > information into from an excel worksheet, into a new word document. This [quoted text clipped - 11 lines] > side > is to be english the other is spanish. Any suggestions? I already entered a hard page break between 7 and 8, so it just creates and extra page, which I can't have. Pages 6,7, and 8 are not identical. Page 6 contains a memo, 7 an english insurance form (table), and 8 a spanish insurance form (table). Each fits on a page, and most of the time it merges properly, so it may be the merge fields for specific employees pushing page 7 onto the next page. If that is the case I don't know how to ajust for the random merge field (Employee information, which will vary in size) that is going to shift it. I guess I will just have to play with it and see if I can alter the form any without any noticable difference to the insurance company > > so I cannot detect a pattern. > [quoted text clipped - 29 lines] > > side > > is to be english the other is spanish. Any suggestions? |
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