Address Block Question

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JeffreyBee - 15 Nov 2006 13:16 GMT

Word 2003

Hello,

I would like to add a Department field to the address block so it not only
displays the company name on one line but the department name on a separate
line (if it exists).

thanks for your help.

Jeff

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Graham Mayor - 15 Nov 2006 13:40 GMT

Forget the addressblock field and simply insert the individual fields where
you require them eg

{ Mergefield First_Name} { Mergefield Last_Name }{ IF{ Mergefield Company }
<> "" "
{ Mergefield Company } { IF{ Mergefield Department } <> "" "
{ Mergefield Department }" ""}" "" }
{ MERGEFIELD Postal_Address }

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<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

> Word 2003
>
[quoted text clipped - 7 lines]
>
> Jeff

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JeffreyBee - 15 Nov 2006 13:50 GMT

Two questions: 1. Will this result in a blank line if department is blank?
2. what do I enter to ensure department is on its own line?

> Forget the addressblock field and simply insert the individual fields where
> you require them eg
[quoted text clipped - 16 lines]
> >
> > Jeff

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Graham Mayor - 15 Nov 2006 14:19 GMT

There will be no blank lines if you build the field construction as shown.
Note particularly the positions of the quotes in relation to the line
breaks. There will be no department entry if there is no company, but if
both are present they will be on separate lines as requested.
See also http://www.gmayor.com/formatting_word_fields.htm

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<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

> Two questions: 1. Will this result in a blank line if department is
> blank?
[quoted text clipped - 28 lines]
>>>
>>> Jeff

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