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MS Office Forum / Word / Mailmerge and Fax / November 2006

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How to set up label/mail merge to print vertically?

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sccatholic - 15 Nov 2006 17:47 GMT
I have set up a merge document for labels for a bulk mailing.  My labels must
be listed in order by zip codes for easier mail sorting.  New Avery labels
are set up to tear the sheet into 3 columns and easily peel off each label.  
Problem is that my label set up only wants to print in rows - horizontally
not in columns (vertically).  How do I reconfigure the set up to arrange the
label information to list and print vertically?
Graham Mayor - 16 Nov 2006 14:59 GMT
This is not possible from Word, however fellow MVP Doug Robbins posted the
following workarounds recently:

If the data is in Access, the label wizard in Access can do it that way.

If the data source is a Word document, the following macro will sort the
data so that the labels print that way.

' Macro to assign numbers to data source so that it can be sorted to cause
labels to print down columns
Dim Message, Title, Default, labelrows, labelcolumns, i As Integer, j As
Integer, k As Integer
Message = "Enter the number of labels in a row"    ' Set prompt.
Title = "Labels per Row"    ' Set title.
Default = "3"    ' Set default.
' Display message, title, and default value.
labelcolumns = InputBox(Message, Title, Default)
Message = "Enter the number of labels in a column"    ' Set prompt.
Title = "Labels per column"    ' Set title.
Default = "5"    ' Set default.
labelrows = InputBox(Message, Title, Default)
ActiveDocument.Tables(1).Columns.Add
BeforeColumn:=ActiveDocument.Tables(1).Columns(1)
ActiveDocument.Tables(1).Rows(1).Range.Cut
k = 1
For i = 1 To ActiveDocument.Tables(1).Rows.Count - labelcolumns
   For j = 1 To labelrows
       ActiveDocument.Tables(1).Cell(i, 1).Range.InsertBefore k + (j - 1) *
labelcolumns
       i = i + 1
   Next j
   k = k + 1
   i = i - 1
   If k Mod labelcolumns = 1 Then k = k - labelcolumns + labelcolumns *
labelrows
Next i
ActiveDocument.Tables(1).Sort FieldNumber:="Column 1"
ActiveDocument.Tables(1).Rows(1).Select
Selection.Paste
ActiveDocument.Tables(1).Columns(1).Delete

If the data source is not in Word, you can use a Catalog or Directory type
mail merge to get the data into a Word document so that the above macro can
be used.

--
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Graham Mayor -  Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
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> I have set up a merge document for labels for a bulk mailing.  My
> labels must be listed in order by zip codes for easier mail sorting.
[quoted text clipped - 3 lines]
> How do I reconfigure the set up to arrange the label information to
> list and print vertically?
 
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