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MS Office Forum / Word / Mailmerge and Fax / December 2006Merging data from Access Query
Hello: I have this document that is supposed to populate certain fields in a word document from an access database. I'll try to explain this the best I can. I've never dealt with populating fields in word only mail merging, so I don't know where to begin inside word. The process starts in an access database. I don't think there is anything wrong with the query or the form, rather inside word the way that it tries to merge the access data from the query. I can run the query inside access and it pulls the information back just fine. Here's what happens on the word side. I open the access database and have a form called letterpopup. Inside the form is a merge button to merge fields into a word document. If the form is CLOSED I get prompted for the parameter value. If the form is OPEN, everything works fine. When I try to merge, I get the following messages: "Opening this document will run the following SQL command. Select * from [ClaimsQuery]. Data from the database will be placed in the document, do you want to continue? Y/N ?" If I click yes, I'm prompted to enter the parameter value to continue, If the form is CLOSED. If the form is OPEN, everything works fine. I've checked the query and the paramater that is supposed to pass to the word document isn't checked, so it should pass it without getting prompted for it. Also in the Criteria section of the query is the proper information. How do I check inside of the word document to see how it passes or processes the and merge the information? Any help or ideas would be greatly appreciated and welcomed. > "Opening this document will run the following SQL command. Select * from > [ClaimsQuery]. Data from the database will be placed in the document, do > you > want to continue? Y/N ?" To get rid of the above message, see the following article: http://support.microsoft.com/kb/825765/en-us If the query references the Form (which it can do in Access), then when Word tries to execute the query, it will fail becuase the form isn't loaded. (At least, I think that is what is happening in this case. So either you need to ensure that your Mailmerge /only/ executes when the form is open, or you need to write a query that will return the correct results whether or not the form is open (or perhaps use another approach such as setting up a table to contain the results you want to merge. Peter Jamieson > Hello: > [quoted text clipped - 37 lines] > > Any help or ideas would be greatly appreciated and welcomed. Hi and thanks for the information. The form is being loaded in the background. It's just when the merge tries to merge the fields from the access database query, it's prompting for the information that the query needs to pull back the record and merge it. If I run the access form it will open up the form in the background which still produces the error. My handicap is not knowing how inside of word, you can tell it to get the information from the access query. I think this is where the problem lies. > > "Opening this document will run the following SQL command. Select * from > > [ClaimsQuery]. Data from the database will be placed in the document, do [quoted text clipped - 55 lines] > > > > Any help or ideas would be greatly appreciated and welcomed. What is the Query's SQL? - you should be able to dig this out from Access somewhere, but you may be able to see what /Word/ thinks the SQL is by going into the Word VBA editor, finding the "immediate" panel, and issuing print ActiveDocument.MailMerge.DataSource.QueryString Peter Jamieson > Hi and thanks for the information. > [quoted text clipped - 87 lines] >> > >> > Any help or ideas would be greatly appreciated and welcomed. OK, I think I have the culpret involved. When I click to have the data merged into a word document, I get the SQL message about merging data into word. When I click yes to do this, something strange happens. When I press the merge button the form is already open in the background and the access query criteria is to pull ALL information from one table based on a certain field criteria in the form that is open in the background. After the process takes place, word wants to open multiple copies of access, instead of utilizing the form and the database that are already opened up. I have re-established the links from the query to the table fields, checked the SQL information inside of word to make sure everything is right for the query and basically gone through with a comb trying to find out the issue. My question is - Why is word opening multiple instances of access when the query is initiated and how can this be checked and resolved? > What is the Query's SQL? > [quoted text clipped - 96 lines] > >> > > >> > Any help or ideas would be greatly appreciated and welcomed. Sorry, missed this one. > My question is - Why is word opening multiple instances of access when the > query is initiated and how can this be checked and resolved? I don't know for sure and so far I haven't tried to replicate your findings, but the first place I would look is the following KB article: http://support.microsoft.com/kb/224697/en-us Peter Jamieson > OK, I think I have the culpret involved. When I click to have the data > merged into a word document, I get the SQL message about merging data into [quoted text clipped - 134 lines] >> >> > >> >> > Any help or ideas would be greatly appreciated and welcomed. |
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