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MS Office Forum / Word / Mailmerge and Fax / January 2007Family address directory with address blocks using 2 columns
I want to create a family address BOOKLET (11x8 1/2) so that the merge will automatically put the names/addresses in 2 columns per page. Is this possible? For example, the booklet (which is a sheet of paper turned sideways) will show 2 columns of names/address blocks on the left page AND also the same on the right side of the page. Remember, the booklet is a piece of paper turned sideways and folded in half...I'm sure you already know this. See below: Left side of page: John Doe Mary Doe 123 N. River St. 456 S. Main St. XYZ, MO 12345 ABC, MO 12345 Son Doe Daughter Doe 789 Stevens Rd. 1011 Allen Tr. XYZ, MO 12345 ABC, MO 12345 and so forth. The right side of the page will look exactly the same as above. Thanks. Format the page to have two columns (Format Columns), then set it up as a Catalog (or in Word XP and later it is called "Directory" type mailmerge main documnet, with one set of mergefields arranged the way that you want them at the top of the left hand column. Best if you use sh.t+Enter to create new lines so that you get these mergefields arranged the way that you want them and then format the one paragraph in which they will all then be located so that the lines are kept together. When you execute this merge to a new document, you should get what you want.  SignatureHope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP >I want to create a family address BOOKLET (11x8 1/2) so that the merge will > automatically put the names/addresses in 2 columns per page. Is this [quoted text clipped - 21 lines] > > Thanks. Hi =?Utf-8?B?dGpzbWFncw==?=, > I want to create a family address BOOKLET (11x8 1/2) so that the merge will > automatically put the names/addresses in 2 columns per page. Is this > possible? > Yes, it's possible. Set up the main merge document in landscape, with two columns (Format/Columns). Insert the set of merge fields to generate a single address. Make sure there's an empty paragraph after the last paragraph containing merge fields. Select all the paragraphs containing mergefields, then activate "Keep together" and "Keep with next" in Format/Paragraph/Line and page breaks. This will ensure that the addresses stay together in a block in the same column. You leave the empty paragraph out of this formatting so that each address block is able to move to the next column, as required. > For example, the booklet (which is a sheet of paper turned sideways) will > show 2 columns of names/address blocks on the left page AND also the same on [quoted text clipped - 12 lines] > and so forth. > The right side of the page will look exactly the same as above. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) Word 2003 has some built-in facilities for doing booklets, so it may be that all you need to do is perform your merge to a new document, then use File|Page Setup|Margins|"Multiple pages"|Book fold" (say) to start layig out the page the way you want. You might also find the following link useful: http://word.mvps.org/faqs/formatting/BookletPrinting.htm However, it looks as if what you really want to create is a booklet where the left hand page always looks identical to the right hand page (my assumption from your description "> The right side of the page will look exactly the same as above."). If that's so, then none of the abovementioned approaches is going to help. So is "right hand page looks the same as left hand page" what you really mean? Peter Jamieson >I want to create a family address BOOKLET (11x8 1/2) so that the merge will > automatically put the names/addresses in 2 columns per page. Is this [quoted text clipped - 21 lines] > > Thanks. |
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