Mail merge, how can I set dif. case for address block &greeting

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RetiredRose - 31 Jan 2007 05:55 GMT

In Microsoft 2003 mail merge, I would like to write the address block in
upper case, ie..MR & MRS SMITH and the greeting with regular letter script
ie..Mr. & Mrs. Smith.
I will be using window envelopes, so the address block will need to be in
caps.
I appreciate any help.
Thanks,

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Graham Mayor - 31 Jan 2007 07:28 GMT

Don't use the addressblock. Use the individual fields.
Depending on which case the addresses are saved in you can use a formatting
switch to apply the required case
http://www.gmayor.com/formatting_word_fields.htm
Why does the address have to be in upper case for window envelopes? Upper
case is harder to read.

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> In Microsoft 2003 mail merge, I would like to write the address block
> in upper case, ie..MR & MRS SMITH and the greeting with regular
[quoted text clipped - 3 lines]
> I appreciate any help.
> Thanks,

Reply to this Message

RetiredRose - 31 Jan 2007 17:41 GMT

Good question Mr. Mayor, address in caps is a careover from work. In mailing
correspondences, we were instructed to use caps, no punctuation. It is time
to change. Thanks for the info and question.
RetiredRose

> Don't use the addressblock. Use the individual fields.
> Depending on which case the addresses are saved in you can use a formatting
[quoted text clipped - 10 lines]
> > I appreciate any help.
> > Thanks,

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Peter Jamieson - 31 Jan 2007 11:52 GMT

If your ADDRESSBLOCK works OK, you should be able to use the character
format switch \*Upper, e.g.

use Alt-F9 to display field codes. Your Addressblock field will look
something roughly like the following (mine's obviously intended for use in
the U.K.):

{ ADDRESSBLOCK \f "<<_TITLE0_ >><<_FIRST0_>><< _LAST0_>><< _SUFFIX0_>>
<<_COMPANY_,

>><<_STREET1_
>><<_STREET2_
>><<_CITY_
>><<_STATE_
>><<_POSTAL_>><<

_COUNTRY_>>" \l 2057 \c 2 \e "United Kingdom" \d }

then type \*Upper before the }, giving you

{ ADDRESSBLOCK \f "<<_TITLE0_ >><<_FIRST0_>><< _LAST0_>><< _SUFFIX0_>>
<<_COMPANY_,

>><<_STREET1_
>><<_STREET2_
>><<_CITY_
>><<_STATE_
>><<_POSTAL_>><<

_COUNTRY_>>" \l 2057 \c 2 \e "United Kingdom" \d \*Upper }

But I have the same question as Graham - do you really need to use
uppercase? If it's a requirement of your postal service, that would be
useful to know.

Peter Jamieson

> In Microsoft 2003 mail merge, I would like to write the address block in
> upper case, ie..MR & MRS SMITH and the greeting with regular letter script
[quoted text clipped - 3 lines]
> I appreciate any help.
> Thanks,

Reply to this Message

RetiredRose - 31 Jan 2007 17:43 GMT

Thank you Mr. Jamieson, I have it.

> If your ADDRESSBLOCK works OK, you should be able to use the character
> format switch \*Upper, e.g.
[quoted text clipped - 36 lines]
> > I appreciate any help.
> > Thanks,

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