Footnotes within merged form letters

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Michele.Cross - 01 Feb 2007 17:09 GMT

How do I maintain footnote numbering in merged form letters? I had a simple
four page letter going out to several contacts; however, my footnotes printed
as continuously numbered, rather than the initial numbering after I merged
the records into a "new document".

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Peter Jamieson - 01 Feb 2007 18:01 GMT

If you're in Word 2002/2003, in your Mail merge Main Document, go to
Insert|Reference|Footnote, and change the "Numbering" to "Restart each
section".

In Word 97/2000 the same option is in Insert|Footnote|Options.

When you merge to Form Letters, each new letter is in a new section and you
should see the numbering restart.

Peter Jamieson

> How do I maintain footnote numbering in merged form letters? I had a
> simple
> four page letter going out to several contacts; however, my footnotes
> printed
> as continuously numbered, rather than the initial numbering after I merged
> the records into a "new document".

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Michele.Cross - 01 Feb 2007 19:32 GMT

Thank you Peter, it worked perfectly!

> If you're in Word 2002/2003, in your Mail merge Main Document, go to
> Insert|Reference|Footnote, and change the "Numbering" to "Restart each
[quoted text clipped - 12 lines]
> > as continuously numbered, rather than the initial numbering after I merged
> > the records into a "new document".

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