Mail merge skipping data how to resolve?

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Nbqn71 - 07 Feb 2007 16:13 GMT

When I do a mail merge for labels in Word 2003 frequently it will skip data
and only print every other row of data. Why is this and how can I resolve
without having to type the missing labels all over.

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Peter Jamieson - 07 Feb 2007 17:18 GMT

In your mail merge main document, do you have more than one <<Next record>>
in each label (typically there should be one at the beginning of every label
except the first) ?

Peter Jamieson

> When I do a mail merge for labels in Word 2003 frequently it will skip
> data
> and only print every other row of data. Why is this and how can I resolve
> without having to type the missing labels all over.

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KSTrillian - 28 Feb 2007 03:27 GMT

I have had this problem before and while I didn't think I had more than one
<<next record>> in my label...I eventually found a super-sneaky one! Things
to consider/places to look:
- have you changed font sizes at all? Once I found a <<next record>> in 4 pt
font at the very end of my labels
- many label templates have tiny blank columns for spacing between the
actual label. While text here is usually too long to show up, surprise! You
can have a <<next record>> inserted in here by mistake.

> In your mail merge main document, do you have more than one <<Next record>>
> in each label (typically there should be one at the beginning of every label
[quoted text clipped - 5 lines]
> > and only print every other row of data. Why is this and how can I resolve
> > without having to type the missing labels all over.

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