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MS Office Forum / Word / Mailmerge and Fax / February 2007

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Grouping an Excel Field in a Word 2003 Directory Merge

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Lynn Q - 12 Feb 2007 06:27 GMT
Hi there,

It's been a very long time since I did this.  I hope someone can help me to
figure this out.

I have an Excel spreadsheet which I need to merge into a nicely formatted
Word merge document (using Directory).  I need to group one field (street
name) and then show information by ranges of property numbers beneath the
street name.

Problem 1.  How to tell Word to do this.  I want to have a table beneath
each grouped street name and have each row of the table include a different
set of property numbers to show their specific information (five-column
table).

Problem 2.  How do I ensure that Word keeps each grouped street name
together on the one page.  Also, how do I prevent Word from putting each row
onto a new page?

I am using Word 2003 with Windows XP Pro SP2 if that helps.  (Office Pro
2003).

I have a basic layout in Word now, I just need to work out the grouping of
data problem.

Hope you can assist me.  Thanks so much in advance!

Lynn Q
Graham Mayor - 12 Feb 2007 07:33 GMT
How to use mail merge to create a list sorted by category -
http://support.microsoft.com/?kbid=294686

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Graham Mayor -  Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
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> Hi there,
>
[quoted text clipped - 24 lines]
>
> Lynn Q
 
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