Missing records

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JudyH260 - 28 Feb 2007 21:30 GMT

I recently revised the directory I created, using Mail Merge, for my high
school class. I use Word 2000, Windows XP. There are about 450 entries. When
I clicked "Merge", it omitted several entries; when I checked them, I found
they were all even numbers ending in zero -- e.g. 20, 40, 60, etc. Why is
"Merge" omitting these entries?

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Judy from Scarsdale

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Doug Robbins - Word MVP - 01 Mar 2007 04:50 GMT

I assume that you are merging to labels. The problem is probably caused by
your having a <<Next Record>> field where it is not required. You should
have a << Next Record>> BEFORE the first merge field in all labels except
the first one on the Mail Merge main document. You probably have one after
the merge fields on all of the labels and you have nine labels on each
sheet.

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Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

>I recently revised the directory I created, using Mail Merge, for my high
> school class. I use Word 2000, Windows XP. There are about 450 entries.
[quoted text clipped - 3 lines]
> they were all even numbers ending in zero -- e.g. 20, 40, 60, etc. Why is
> "Merge" omitting these entries?

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