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MS Office Forum / Word / Mailmerge and Fax / April 2007Merging Address Book
I set my Merge document up with 3 columns, and placed the field names etc. in each cell. So when I merged my address book (created in Excel) the information would be in each cell. This has worked before but this time after I merge there is a Page Break next page after each Row (each person). Besides the 3 column 1 row there is only one paragraph mark showing. This of course cannot be deleted. What's happening? Thanks You have probably chosen a different type of Mail Merge - you need the "Directory" type merge, but you have probably chosen the "Form Letters" type merge. If you're using Word 2002/2003, enable the MailMerge toolbar (e.g. Word Tools|Customize), click the first button, and choose the Directory type merge. Peter Jamieson >I set my Merge document up with 3 columns, and placed the field names etc. >in [quoted text clipped - 6 lines] > course cannot be deleted. What's happening? > Thanks Hello, I do have the Mail Merge Toolbar enabled. Looking back I wasn't using the Toolbar but the Mail Merge Wizard. I did notice that going through the steps it kept changing the setup back to a letter rather than the directory I had chosen. So I opened the Mail Merge Setup document with the Field Names on it and used the Toolbar to change the Setup to Directory. Now the format is flowing correctly but I'm getting only one full (no top/bottom margins) page. I can see the records merging in the Status Line, but only what fits on one page shows. Now what???? I used the same method for just names and phone numbers (3 columns, 1 row) and it works fine. Nita > You have probably chosen a different type of Mail Merge - you need the > "Directory" type merge, but you have probably chosen the "Form Letters" type [quoted text clipped - 16 lines] > > course cannot be deleted. What's happening? > > Thanks > I did notice that going through the steps > it kept changing the setup back to a letter rather than the directory I > had > chosen. Odd. But anyway... > but I'm getting only one full (no top/bottom margins) page. 1. What is now in your Mail Merge Main Document exactly? How would you say it differs from the one that seems to be working? 2. what do you mean by "no top/bottom margins"? Could you be looking at View|Normal rather than (say) View|Print Layout? Peter Jamieson > Hello, > I do have the Mail Merge Toolbar enabled. Looking back I wasn't using the [quoted text clipped - 38 lines] >> > course cannot be deleted. What's happening? >> > Thanks Hello again, 1. The Mail Merge Main Document has 2 columns and 1 row with the Field Names of my address book inside the Table and one blank line below. I did the same thing using 2 columns and 1 row with Field names for names and phone numbers, which worked. That's my problem, I don't see what's different. I've used these files before and they worked fine. I think I'll start over and create a new Main Document. 2. When the merge takes place you can see the record numbers in the Status Line below, but only the first page shows up with no top/bottom margins. I'm in Print Layout View. I made sure show/don't show white space wasn't the problem. I'm not sure why it's taking away the top/bottom margins. Nita > > I did notice that going through the steps > > it kept changing the setup back to a letter rather than the directory I [quoted text clipped - 55 lines] > >> > course cannot be deleted. What's happening? > >> > Thanks > I think I'll start over > and create a new Main Document. That's probably what I would do. > I'm not sure why it's taking away the top/bottom margins. Could it be set up as an "E-mail messages" type merge (if you use the 1st button in the mailmerge toolbar to switch between Letters and E-mail messages you may see why I suggest that). Peter Jamieson > Hello again, > 1. The Mail Merge Main Document has 2 columns and 1 row with the Field [quoted text clipped - 82 lines] >> >> > course cannot be deleted. What's happening? >> >> > Thanks I rewrote the Main Document (Field Names, etc) and the merge was successful. I guess something got corrupt in the original document. Thanks Peter for listening. Nita > > I think I'll start over > > and create a new Main Document. [quoted text clipped - 95 lines] > >> >> > course cannot be deleted. What's happening? > >> >> > Thanks |
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