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MS Office Forum / Word / Mailmerge and Fax / April 2007

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Help - merge with one person and multiple entries

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Ryan D - 18 Apr 2007 19:16 GMT
I'm trying to do a mailmerge from Excel.  Below is a hypothetical spreadhseet
sample:

Bob --- 123 Any St. --- red car
Bob --- 123 Any St. --- blue car
Bob --- 123 Any St. --- yellow car
Jane --- 321 Any St. --- red car
Jane --- 321 Any St. --- green car
Sue --- 555 Any St. --- red car

The merged letters would appear as follows:

(letter 1)
Bob, of 123 Any St., has a red car, blue car, yellow car.
(letter 2)
Jane, of 321 Ant St., has a red car, green car.
(letter 3)
Sue, of 555 Any St., has a red car.

Rearranging the data is not feasible (over 1200 lines).  Any suggestions on
how to do this?
Peter Jamieson - 18 Apr 2007 22:36 GMT
Word isn't designed for this, but see if the following article helps:

http://support.microsoft.com/default.aspx?scid=kb;en-us;211303

Peter Jamieson

> I'm trying to do a mailmerge from Excel.  Below is a hypothetical
> spreadhseet
[quoted text clipped - 19 lines]
> on
> how to do this?
Ryan D - 19 Apr 2007 15:32 GMT
Thanks.  Is there any way to use that coding in an actual document as merge
fields?  Or can Word/Excel simply not do what I am asking?

Thanks In Advance

> Word isn't designed for this, but see if the following article helps:
>
[quoted text clipped - 25 lines]
> > on
> > how to do this?
Peter Jamieson - 19 Apr 2007 18:38 GMT
> Is there any way to use that coding in an actual document as merge
> fields?

Yes, but every time they show a pair of { }, you have to use ctrl-F9 to
enter them. Everything else is text, and you would obviously have to adapt
it for the specific column names in your data source and the output you want
to see.

There's another example at

http://cornell.veplan.net/article.aspx?&a=3815

in case that helps.

Peter Jamieson

> Thanks.  Is there any way to use that coding in an actual document as
> merge
[quoted text clipped - 32 lines]
>> > on
>> > how to do this?
 
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