want word to choose a defined paragraph based on a value in merge

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Credit Guy - 25 Apr 2007 16:24 GMT

I would like to have a single word merge document but have a paragraph in the
letter change based on a value in a merge file. For example, the customer has
a credit rating of 1, he gets a nasty paragraph. If he has a 5 in the field
he gets the nice paragraph. It is the Word document that chooses which
paragraph to use will base it's decision on a predefined criteria. eg if
<<credref>> >3 then nice else nasty.
I am creating the merge file from a CIS system which determines the credit
value but I want word to choose the appropriate paragraph. I hear it can be
done but can't find it in help.

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Doug Robbins - Word MVP - 25 Apr 2007 18:25 GMT

You would use and If...then...Else field for that purpose.

You can create it directly from the keyboard, using Ctrl F9 to insert the
field delimiters { }

{ IF { MERGEFIELD credref } > 3 "You are such a nice person for paying your
bills on time" "You dirty rotten scroundrel. Pay up or else." }

Change the words within the quotes to suit your taste. Use Alt+F9 to toggle
off the display of the field codes.

Signature

Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

>I would like to have a single word merge document but have a paragraph in
>the
[quoted text clipped - 9 lines]
> be
> done but can't find it in help.

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