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MS Office Forum / Word / Mailmerge and Fax / May 2007

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Mail merge 2000, 2003 difference...

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Hugo - 10 May 2007 00:04 GMT
Hi,

  I am using a CSV generated by another company and the CSV has many
address fields including Name1 and Name2. When using Mail merge 2000, I
specified that they should be on a separate line and if Name2 was blank, Word
2000 would ignore it and place the rest of the address info below Name1.  Now
I want to do the same in Word 2003. In 2003 the task pane (in step 3 of 6)
has an item called Address Block which I click on to get the Insert Address
Block dialog box. The dialog box has a button called Match Fields... and I've
tried playing with matching the fields but I haven't hit the right
combination yet to do what I used to do in Word 2000.  I figured that someone
has encountered this situation before and could help me out. I haven't given
up trying but first I want to ask if what I'm doing is possible and, if so,
then what are the steps to accomplish this.
  Thanks in advance!
Graham Mayor - 10 May 2007 05:02 GMT
Don't use the address block. Use the individual fields as you did in Word
2000. You may find http://www.gmayor.com/mail_merge_labels_with_word_xp.htm 
and http://www.gmayor.com/formatting_word_fields.htm helpful in the
transition from 2000 to 2003.

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Graham Mayor -  Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
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> Hi,
>
[quoted text clipped - 12 lines]
>   and, if so, then what are the steps to accomplish this. Thanks in
> advance!

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