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MS Office Forum / Word / Mailmerge and Fax / May 2007Word-Excel mail merge
why do I get a time along with the date when I have it formatted to only show a date If you formatted it using a date/time switch in Word, what switch did you use? If you formatted it in Excel, do not expect Word to use the formatting you used - try a date switch in Word, e.g. change { MERGEFIELD mydate } to { MERGEFIELD mydate \@"MM DDD YY" } substituting whatever format you need. There's an "explanation" of sorts at http://tips.pjmsn.me.uk/t0003.htm Peter Jamieson > why do I get a time along with the date when I have it formatted to only > show > a date Where do I do the date switch...Not exactly computer saavy and this is driving me crazy. After the date is displayed in my docs, I see 12:00:00 AM and I'd like to remove that from the docs > If you formatted it using a date/time switch in Word, what switch did you > use? [quoted text clipped - 15 lines] > > show > > a date With your Word document open, press Alt-F9 to see the field codes. They look like { MERGEFIELD mydate } rather than <<mydate>> Then type the "format switch" text after the field name and before the "}", as previously suggested. If you already have a switch that looks like "\*Mergeformat", in most cases it won't do any harm to delete it. Peter Jamieson > Where do I do the date switch...Not exactly computer saavy and this is > driving me crazy. After the date is displayed in my docs, I see 12:00:00 [quoted text clipped - 22 lines] >> > show >> > a date Thank You Peter,it worked great....I have one final question if you can help me. A monetary amount is showing up as 92800. when I would like it to show up as $92,800.00. Any suggestions? > With your Word document open, press Alt-F9 to see the field codes. They look > like { MERGEFIELD mydate } rather than <<mydate>> [quoted text clipped - 33 lines] > >> > show > >> > a date Change { MERGEFIELD myamount } to { MERGEFIELD myamount \#"$,0.00" } Peter Jamieson > Thank You Peter,it worked great....I have one final question if you can > help [quoted text clipped - 44 lines] >> >> > show >> >> > a date Thanks again Peter for the quick response > Change > [quoted text clipped - 54 lines] > >> >> > show > >> >> > a date Well, here we go. I have an address field that is in all upper case. If I change it to proper case, the second letter of the state in the address will be lower case for ex. WEST JORDAN UT 84084 yields West Jordan Ut 84084 Any suggestions? > Thanks again Peter for the quick response > [quoted text clipped - 56 lines] > > >> >> > show > > >> >> > a date Hi Mark, To fix this one in a sensible way, you would really have to separate out the two-letter state code from the other data in your data source. What's possible depends on where you're starting from (and just to spell it out, I'm starting from over the large pond to the east of te U.S.A., so for example I don't know if "WEST JORDAN" is a county in Utah or what, if you are dealing with all the U.S. States or just UT, and so on...:-)) Peter Jamieson > Well, here we go. I have an address field that is in all upper case. If > I [quoted text clipped - 78 lines] >> > >> >> > show >> > >> >> > a date Hi Peter, Everything went pretty well except for an error in the merge in the middle of the data source. I have a set of records that total 6010, and when I merged the data, records 955-2242 yielded no date. Record 954 and record 2243 were fine and printed out correctly. Is it possible that those cells are not properly formatted or could the cells themselves be corrupted in some way? Stuck up creek w/ no paddle Mark > Hi Mark, > [quoted text clipped - 89 lines] > >> > >> >> > show > >> > >> >> > a date OK, previous questions have been about date&time, and amounts. > Everything went pretty well except for an error in the merge in the middle > of the data source. I have a set of records that total 6010, Do you mean 6010 records, or something else? > and when I > merged the data, records 955-2242 yielded no date. let's look at records 954 (say) and 955. - What is the name of the column you are using as a date? - what do you see in Excel when you look at the data in that column in record 954 and 955? - if you select the relevant cell in record 954 and 955, anduse Excel Format|Cells, do you see any difference in the formatting? > Record 954 and record > 2243 were fine and printed out correctly. Is it possible that those cells > are not properly formatted or could the cells themselves be corrupted in > some > way? Try the above for starters. Yes, what you say is possible, but deciding that something is corrupt rarely helps except in the sense that "corrupt" means "so bad that it's probably a good idea to start from scratch, whatever that might mean" Peter Jamieson > Hi Peter, > [quoted text clipped - 111 lines] >> >> > >> >> > show >> >> > >> >> > a date
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