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MS Office Forum / Word / Mailmerge and Fax / May 2007

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Insert line into catalog mail merge

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EricK - 22 May 2007 20:49 GMT
I have set up a catalog mail merge in Word 2000 from an Excel worksheet. One
of the fields is a date and I have sorted on that.

Is there any way to get Word to automatically put a line between any two
rows where the date changes? Ideally I mean a solid line, but an empty row
would do.
So
record1 1 May 2007
record2 1 May 2007
record3 2 May 2007
etc

would become something like
record1 1 May 2007
record2 1 May 2007
-----------------------
record3 2 May 2007
etc

Thanks,

Eric
Doug Robbins - Word MVP - 22 May 2007 21:32 GMT
You could modify the following macro to do that:

' Macro to create multiple items per condition in separate tables from a
directory type mailmerge

Dim source As Document, target As Document, scat As Range, tcat As Range
Dim data As Range, stab As Table, ttab As Table
Dim i As Long, j As Long, k As Long, n As Long
Set source = ActiveDocument
Set target = Documents.Add
Set stab = source.Tables(1)
k = stab.Columns.Count
Set ttab = target.Tables.Add(Range:=Selection.Range, numrows:=1,
numcolumns:=k - 1)
Set scat = stab.Cell(1, 1).Range
scat.End = scat.End - 1
ttab.Cell(1, 1).Range = scat
j = ttab.Rows.Count
For i = 1 To stab.Rows.Count
   Set tcat = ttab.Cell(j, 1).Range
   tcat.End = tcat.End - 1
   Set scat = stab.Cell(i, 1).Range
   scat.End = scat.End - 1
   If scat <> tcat Then
       ttab.Rows.Add
       j = ttab.Rows.Count
       ttab.Cell(j, 1).Range = scat
       ttab.Cell(j, 1).Range.Paragraphs(1).PageBreakBefore = True
       ttab.Rows.Add
       ttab.Cell(j + 1, 1).Range.Paragraphs(1).PageBreakBefore = False
       For n = 2 To k
           Set data = stab.Cell(i, n).Range
           data.End = data.End - 1
           ttab.Cell(ttab.Rows.Count, n - 1).Range = data
       Next n
   Else
       ttab.Rows.Add
       For n = 2 To k
           Set data = stab.Cell(i, n).Range
           data.End = data.End - 1
           ttab.Cell(ttab.Rows.Count, n - 1).Range = data
       Next n
   End If
Next i

Signature

Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

>I have set up a catalog mail merge in Word 2000 from an Excel worksheet.
>One
[quoted text clipped - 19 lines]
>
> Eric
 
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