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MS Office Forum / Word / Mailmerge and Fax / May 2007Can I add Job title to address block in a word mailmerge
I need to add a job title to the address block in a word mail merge. THe result must contain the following fields Title FirstName Initial Lastname JobTitle Company Name Address1 Address2 City, State zipcode I know I can add each of these manually but I need to be able to add them to the address block Thanks! Which version of Word and what is your data source? Making some guesses... If you are using the Mail Merge Wizard in Word 2002/2003 to get your data from Outlook, you never see the Job Title. What you see is a field called Title which is the "Courtesy Title", e.g. "Mr.", "Dr.", etc. To see the Job Title field you have to initiate the merge by opening Outlook, opening your contacts folder, going to Outlook|Tools|Mail Merge and following the instructions. If you are already doing that, or you are using a different data source, then you have to click the "Match fields" button in the Address block setup dialog box, and specify which field in your data source you want to use as the Job Title. Peter Jamieson >I need to add a job title to the address block in a word mail merge. THe > result must contain the following fields [quoted text clipped - 10 lines] > the address block > Thanks! I am using the mailmerge in Word 2003 but my data source is Access. I have tried to match fields but did still did not get the results. If I undersand you correctly, I cannot add the job title,ie CEO ABC Corporation, to the address block because there is no predefined location for it. > Which version of Word and what is your data source? > [quoted text clipped - 28 lines] > > the address block > > Thanks! > you correctly, I cannot add the job title,ie CEO ABC Corporation, to the > address block because there is no predefined location for it. As far as I know, you are correct, i.e. there is no way you can easily get the ADDRESSBLOCK field to show /both/ Job Title /and/ Company name at the same time. If Addressblock doesn't do what you need, in most cases you will probably be better off constructing what you need using individual MERGEFIELD fields and IF fields. If absolutely necessary, you can use Alt-F9 to view the content of the ADDRESSBLOCK field, then inset a second line that consists of a { MERGEFIELD yourjobtiltefieldname } field, where you use ctrl-F9 to insert the () surrounding the mergefield. The result of the mergefield will be inserted as text in your ADDRESSBLOCK. However, if you or your users edit the ADDRESSBLOCK field in any way, the { MERGEFIELD } field will probably be deleted or overwritten. Peter Jamieson >I am using the mailmerge in Word 2003 but my data source is Access. I have > tried to match fields but did still did not get the results. If I [quoted text clipped - 39 lines] >> > the address block >> > Thanks! |
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