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MS Office Forum / Word / Mailmerge and Fax / June 2007a directory?
I was just musing what is the difference , in mail merging atmosphere, between a Directory and a document? One is asked to begin mail merging by selecting either a letter or label etc or a directory. even when the merged directory is saved it gets a doc extension.what are the uses of such directory? thanks. When you do a mail merge to "letter", Word inserts a section break after each letter (and by default, that section break will start on a new page). When you do a merge to a "directory" (or in older versions and when you do it from Outlook, a "catalog"), Word does not insert any kind of break after it processes a record. That means that, for example, if you have a data source such as a list of names and addresses, you can output the data for several addresses on each page. However, you can only output a directory to a new Word .doc - you can't print one directly to the printer or merge one directly to e-mail. By setting up the fields in a particular way, you can also produce output where there are variable numbers of record per "category" - although Word isn't really particularly well designed for that, see for example http://support.microsoft.com/kb/29468 Peter Jamieson >I was just musing what is the difference , in mail merging atmosphere, > between a Directory and a document? [quoted text clipped - 4 lines] > the uses of such directory? > thanks. Thanks Mr. Peterson. for a concept on directory. I tried the KB link, unfortunately it is not available. Any way I did get your idea. Thanks anyway. and I understood your point in following the thread instead of asking a new thread. I will remember that. BTW, any chance of having a copy of the missing KB article [on microsoft website?] > When you do a mail merge to "letter", Word inserts a section break after > each letter (and by default, that section break will start on a new page). [quoted text clipped - 22 lines] > > the uses of such directory? > > thanks. Try http://support.microsoft.com/?kbid=294686  Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > Thanks Mr. Peterson. for a concept on directory. > I tried the KB link, unfortunately it is not available. Any way I did [quoted text clipped - 33 lines] >>> extension.what are the uses of such directory? >>> thanks. Thanks Mr. Peterson. for a concept on directory. I tried the KB link, unfortunately it is not available. Any way I did get your idea. Thanks anyway. and I understood your point in following the thread instead of asking a new thread. I will remember that. BTW, any chance of having a copy of the missing KB article [on microsoft website?] > When you do a mail merge to "letter", Word inserts a section break after > each letter (and by default, that section break will start on a new page). [quoted text clipped - 22 lines] > > the uses of such directory? > > thanks. Any simple tutorial or demonstration for this directory or address lable printed on one sheet? Thanks. > When you do a mail merge to "letter", Word inserts a section break after > each letter (and by default, that section break will start on a new page). [quoted text clipped - 22 lines] > > the uses of such directory? > > thanks. Any simple tutorial or demonstration for this directory or address lable printed on one sheet? Thanks. > When you do a mail merge to "letter", Word inserts a section break after > each letter (and by default, that section break will start on a new page). [quoted text clipped - 22 lines] > > the uses of such directory? > > thanks. Any simple tutorial or demonstration for this directory or address lable printed on one sheet? Thanks. > When you do a mail merge to "letter", Word inserts a section break after > each letter (and by default, that section break will start on a new page). [quoted text clipped - 22 lines] > > the uses of such directory? > > thanks. Any simple tutorial or demonstration for this directory or address lable printed on one sheet? Thanks. > When you do a mail merge to "letter", Word inserts a section break after > each letter (and by default, that section break will start on a new page). [quoted text clipped - 22 lines] > > the uses of such directory? > > thanks. Any simple tutorial or demonstration for this directory or address lable printed on one sheet? Thanks. > When you do a mail merge to "letter", Word inserts a section break after > each letter (and by default, that section break will start on a new page). [quoted text clipped - 22 lines] > > the uses of such directory? > > thanks. |
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