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MS Office Forum / Word / Mailmerge and Fax / June 2007AddressLayout not working
In Word 2007, I have a Quick Parts entry defined for AddressLayout, just like I've been using for years in Word 2003. However, the Insert Address function from Outlook contacts, to insert a single address into a Word document, does not follow this format until after I insert the AddressLayout quick part into the document then delete it. Until I do that extra step, I only get the default addresss block - without the Company and with the Country. Any help would be appreciated. In the QuickParts/Building Blocks organiser, have you put the AddressLayout entry in the AutoText Gallery. That seems to do the trick here, assuming you are using the Address Book function (which I had to put in the QAT). Peter Jamieson > In Word 2007, I have a Quick Parts entry defined for AddressLayout, just > like [quoted text clipped - 8 lines] > help > would be appreciated. I was hoping that your answer would have resolved this problem which has been taxing me also, however it doesn't - at least not all of the time. It seems to work only for some addresses? Until I can get a handle on what the problem might be I have been recommending the use of a macro to grab the address from Outlook and format it as required. This is covered at http://www.gmayor.com/Macrobutton.htm and is featured in the envelope templates that can be downloaded from my web site, which do work in Word 2007.  Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > In the QuickParts/Building Blocks organiser, have you put the > AddressLayout entry in the AutoText Gallery. That seems to do the [quoted text clipped - 14 lines] >> Country. Any help >> would be appreciated. Hi Graham, Sorry to disappoint :-) Yes, I've only really dabbled with this in response to this particular question - it sounds as if you've had a much more thorough look. If the AddressLayout approach seems to work sometimes, then I suppose it's either a. still intended to be there (i.e. it's there "by design" in Microsoft jargon) but doesn't work as intended all the time - in which case I think the OP should really submit a support request to set the wheels turning to get it fixed. b. or intended to be there but perhaps is intended to work differently from how we imagine (I have no idea how, but perhaps again a support request would lead to an answer) c. or perhaps not intended to be there but there are vestigial remains, in which case the likely effect of a support request would be to see the feature removed altogether at some point. What happens with the addresses that don't work - do they come in as they appear in the Outlook contact dialog box, or in some other format altogether? Is there a discernible common factor of any kind? Peter Jamieson >I was hoping that your answer would have resolved this problem which has >been taxing me also, however it doesn't - at least not all of the time. It [quoted text clipped - 23 lines] >>> Country. Any help >>> would be appreciated. I have been investigating further and think I may have got the measure of this at last. It seems to work if you create the addresslayout in the Building Blocks file, while Word remains open, but then if you close and re-open Word (saving the building blocks file in the process) it no longer works reliably. If instead of saving the entry in building blocks you save it in normal.dotm (or move it via the building blocks organiser) then it seems to remain working after you close and re-open Word. I have tried a few times since to break it and it is holding so far. I had already found that some of my macros wouldn't insert autotext entries from building blocks but would from normal.dotm, which is what gave me the idea to try it here. All I need now is to be able to convince Word/Outlook that I live in Cyprus and not the UK, so that it ignores Cyprus as a country and adds UK when completing the addresses, but that has nothing to do with the problem in hand. Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > Hi Graham, > [quoted text clipped - 56 lines] >>>> Country. Any help >>>> would be appreciated. It is truly amazing to me that the designers make it so hard to insert an address from Outlook Contacts into a letter in Word. Take an address - insert it into a letter. For me, this is one of the most used fuctions of the word processor. Gone in Word 2007 is the short list of 10 or so most recently used names - that was useful. First the Address Book function is buried and has to be added to the Quick Access Toolbar - but I admit that complaint is true of a majority of the Word functions. Second, the formatting of the address block using fields is also hidden (good job with your explanation, Graham) and not easily found in Microsoft support materials. And now the formatting definition is only followed "sometimes". I'm using Word, I'm not checking it for bugs or deciphering how it works. My experience is that once you do insert the Address_Layout quick part into the document, then delete it, all addresses that are inserted will format following that definition. It seems to work in new documents until Word is closed, so it is a one-time function each time you re-start Word. Until then, addresses come across with only NAME, STREET, CITY-State-ZIP, COUNTRY fields. My Address_Layout Quick Part is defined as a QuickPart, not an AutoText, because when I defined it as an Autotext initially it had no effect. Perhaps the problem was not the definition as Autotext (instead of Quick Part), but instead this other functional problem discussed herein. Finally, Graham, I need to pick and insert many addresses from Outlook into a document, so I cannot add a macro to the document to grab the Outlook address, as elegant as your macro is. Instead, I think I would have to have a macro that adds your macro, then execute your macro each place and time I need to insert and address into the word document I am creating. For example, the document says: The foregoing was mailed this date to: After which I have to insert between 1 and 5 (or more) names and address blocks. Thanks, all for confirming it was not just my comptuer, my system, and new-user mistakes. > I have been investigating further and think I may have got the measure of > this at last. It seems to work if you create the addresslayout in the [quoted text clipped - 73 lines] > >>>> Country. Any help > >>>> would be appreciated. > It is truly amazing to me that the designers make it so hard to > insert an address from Outlook Contacts into a letter in Word. Take > an address - insert it into a letter. For me, this is one of the > most used functions of the word processor. Gone in Word 2007 is the > short list of 10 or so most recently used names - that was useful. Interestingly the short list of names is still attached to the address book function that is part of the envelope tool. > First the Address Book function is buried and has to be added to the > Quick Access Toolbar - but I admit that complaint is true of a > majority of the Word functions. I am pretty sure that it was never available by default in any previous version. I seem to recall adding it to my own toolbars in earlier versions. But you are right about it being buried in 2007. >Second, the formatting of the > address block using fields is also hidden (good job with your [quoted text clipped - 7 lines] > one-time function each time you re-start Word. Until then, addresses > come across with only NAME, STREET, CITY-State-ZIP, COUNTRY fields. If you add AddressLayout in the format {<PR_GIVEN_NAME> <PR_SURNAME> }{<PR_COMPANY_NAME> }{<PR_POSTAL_ADDRESS>} Copy the above to Word, select and press ALT+F3 then save it as an autotext entry in normal.dotm - then make sure normal.dotm is saved when you close Word it will hold over a restart. > My Address_Layout Quick Part is defined as a QuickPart, not an > AutoText, because when I defined it as an Autotext initially it had > no effect. Perhaps the problem was not the definition as Autotext > (instead of Quick Part), but instead this other functional problem > discussed herein. It should be named AddressLayout, though if you tell me that Address_Layout works I will accept that as another anomaly. > Finally, Graham, I need to pick and insert many addresses from > Outlook into a document, so I cannot add a macro to the document to > grab the Outlook address, as elegant as your macro is. Instead, I > think I would have to have a macro that adds your macro, then execute > your macro each place and time I need to insert and address into the > word document I am creating. You could add the macro to your QAT and it will insert the address at the cursor position. You can easily change how the macro formats the address inserted. > For example, the document says: > [quoted text clipped - 5 lines] > Thanks, all for confirming it was not just my computer, my system, and > new-user mistakes. It's a steep learning curve for all of us well versed in the old way of doing things. I really don't know what Microsoft was thinking. However as others have said, it does get easier with familiarity. Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > I am pretty sure that it was never available by default in any previous > version. I seem to recall adding it to my own toolbars in earlier > versions. FWIW you have to back a long way to see the icon there by default - it arrived AFAIK in Word 95 (when it started Schedule+) but was no longer a default button in Word 97 - it's possible that this particular icon may have been added or not depending on what was already installed when you set up Word, but I don't remember anything like that. Peter Jamieson >> It is truly amazing to me that the designers make it so hard to >> insert an address from Outlook Contacts into a letter in Word. Take [quoted text clipped - 68 lines] > doing things. I really don't know what Microsoft was thinking. However as > others have said, it does get easier with familiarity. Nifty piece of research! I'll have a look as well at some point. Peter Jamieson >I have been investigating further and think I may have got the measure of >this at last. It seems to work if you create the addresslayout in the [quoted text clipped - 73 lines] >>>>> Country. Any help >>>>> would be appreciated. I may have been a little hasty. It now works from the insert address icon, but it is still hit and miss from the envelope tool. Even Microsoft is vague on the subject http://support.microsoft.com/kb/292127 though recognizes the problem. In practice, for business letters, I use templates for separate envelopes and I add the addressee information to the letter and copy that to the envelope tool. Both of these work, so I can live with the lack of the envelope tool address function. Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > Nifty piece of research! I'll have a look as well at some point. > [quoted text clipped - 84 lines] >>>>>> Country. Any help >>>>>> would be appreciated.
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