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MS Office Forum / Word / Mailmerge and Fax / July 2007Printing envelopes or mailing labels
I'm using Word 2003 SP2. Recently, every time I print an envelope or try a mail merge (from Access or Word) I am getting a line of characters that don't make any sense. It starts above the address, in the middle of the envelope and reads: (A box character)BARCODE " (BOX)MERGEFIELD zip (BOX)62736- 0001(BOX) "\u Neither the return address or the addressee have that zip code. I have checked to see if there are any hidden codes, but see none. I beieve it started after one of the MS automatic updates but can't prove it since I don't do envelopes too often. Any HELP? Do you mean: {BARCODE "{MERGEFIELD ZIP}"62736-0001}"\u} ? Tools > options > print > uncheck 'field codes' It seems you have a barcode field on your envelope. The barcode produced by Word is POSTNET. The USPS no longer accepts that format for bulk mail discounts -- see http://support.microsoft.com/kb/897290. You might as well not use the barcode feature at all. See http://www.gmayor.com/changing_envelope_layout.htm  Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > I'm using Word 2003 SP2. Recently, every time I print an envelope or > try a mail merge (from Access or Word) I am getting a line of [quoted text clipped - 10 lines] > prove it since I don't do envelopes too often. > Any HELP? No, I mean an ASCII character that looks like a box. I entered what is being printed on the envelope EXACTLY (except for the box character). Field codes IS unchecked, as is the POSTNET option. How do I delete this barcode field from the envelope? It appears whether I use a mail merge table or a single address from TOOLS, ENVELOPES, etc. > Do you mean: {BARCODE "{MERGEFIELD ZIP}"62736-0001}"\u} ? > Tools > options > print > uncheck 'field codes' [quoted text clipped - 21 lines] > > prove it since I don't do envelopes too often. > > Any HELP? Hmmmm. I'd be tempted to look out for an autotext entry called EnvelopeExtra1 or EnvelopeExtra2 which would be added to any envelope you create. Also see what is contained in the user information - mailing address section at tools > options. Does the problem occur if you start Word in its safe mode (hold the CTRL key whilst starting Word)? If not see http://www.gmayor.com/what_to_do_when_word_crashes.htm then http://word.mvps.org/FAQs/AppErrors/ProbsOpeningWord.htm particularly the references to normal.dot and the registry Data key. Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > No, I mean an ASCII character that looks like a box. I entered what > is being printed on the envelope EXACTLY (except for the box [quoted text clipped - 36 lines] >>> prove it since I don't do envelopes too often. >>> Any HELP? Yes, it ocurred in the safe mode also. What do I try next? Tom > Hmmmm. I'd be tempted to look out for an autotext entry called > EnvelopeExtra1 or EnvelopeExtra2 which would be added to any envelope you [quoted text clipped - 47 lines] > >>> prove it since I don't do envelopes too often. > >>> Any HELP? Graham, It's about 2 minutes later and after I re-re-read your last reply, specifically the line "Also see what is contained in the user information - mailing address section at tools > options.". Well, I did and there was nothing obvious until I noticed that there was a vertical scroll bar. This made no sense, since I had only a three line address. When I scrolled down, probably 10 to 12 lines, there was, what appeared to be a " character in the first column of that line. I deleted it, reprint the envelope and the mysterious line disappeared. I will continue to double check, but I thought I'd "close the loop". Strange? Tom > Hmmmm. I'd be tempted to look out for an autotext entry called > EnvelopeExtra1 or EnvelopeExtra2 which would be added to any envelope you [quoted text clipped - 47 lines] > >>> prove it since I don't do envelopes too often. > >>> Any HELP? Glad you bottomed this - there are really only three ways you can get data on an envelope 1. The EnvelopeExtra1&2 autotexts 2. The User Address info and 3. What you enter there. The User Address can be a pain. I tend to have no information saved there and I use the method I created at http://www.gmayor.com/Alternative_Return_Addresses.htm if I want extra information on the envelope. Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > Graham, > It's about 2 minutes later and after I re-re-read your last reply, [quoted text clipped - 68 lines] >>>>> can't prove it since I don't do envelopes too often. >>>>> Any HELP? |
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