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MS Office Forum / Word / Mailmerge and Fax / August 2007Merge Fields and Word 2007
Hi, In Word 2003 and previous versions when a mail merged document was saved and reopened any fields that had been changed in the source document were updated. Now with Word 2007 it seems that when a mail merge document is saved, all fields are replaced by the values from the source document and the fields themselves are removed. Is there a way to bring back the behaviour of previous versions of Word? I don't believe that the way you think that Word 2003 worked is the way that Word has ever worked. To have the data displayed in a mail merge main document display what is in the data source, it is necessary to execute, or at least preview the results of the merge. Saving the main document does not convert the fields to ordinary text. Perhaps you are dealing with a document that was produced by executing the merge to a new document, rather that with the mail merge main document itself.  SignatureHope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP > Hi, > [quoted text clipped - 4 lines] > the fields themselves are removed. Is there a way to bring back the > behaviour of previous versions of Word? Hi Doug, I don't use mail merge myself so my description of the problem we are having might have been a bit off. Yes the problem is with documents that are created after execution of the merge. I hope that makes more sense. >I don't believe that the way you think that Word 2003 worked is the way >that Word has ever worked. To have the data displayed in a mail merge main [quoted text clipped - 12 lines] >> the fields themselves are removed. Is there a way to bring back the >> behaviour of previous versions of Word? When the merge is executed to a new document, that document does not contain any links to the data source. It never has. The only way to get a document that contains data that may have been revised in the data source is to re-execute the merge. SignatureHope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP > Hi Doug, > [quoted text clipped - 18 lines] >>> document and the fields themselves are removed. Is there a way to bring >>> back the behaviour of previous versions of Word? Doug, thanks for your help but it looks like I sorted this one out myself. I have just asked someone to run me through the steps they take on Word XP and then Word 2007. It looks like we should be saving the document at the "Preview" stage and not going all the way to "Finish & Merge". Preview looks like the Word 2007 equivalent of "View Merged Data" in Word XP. > When the merge is executed to a new document, that document does not > contain any links to the data source. It never has. The only way to get [quoted text clipped - 23 lines] >>>> source document and the fields themselves are removed. Is there a way >>>> to bring back the behaviour of previous versions of Word? |
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