<<Next record>> problems...

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klklklbbb - 08 Aug 2007 17:58 GMT

I have a mass mailing that I need to go out, and I have never used Mail Merge
before. I have the addresses formatted to how they need to be. I only have
one hangup-- I am sending out postcards, which print 2 at a time on one sheet
of paper (5 1/2 X 8) I have my document formatted to where the next record
should show up. On the first page it is fine, but the second page shows the
same recipient that was on the bottom of the first page as duplicat on the
top of the second page. I have the <<next record>> field placed after each
recipient. Is there something different I need to do in order to not have
duplicate record?? There are no duplicate records on the original database
file.

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Doug Robbins - Word MVP - 08 Aug 2007 20:43 GMT

Your main document should be of the label type and the <<Next Record>> field
should only be before the first mergefield on the second post card.

That however is not really what is causing the problem, which is that you
have not actually executed the merge, but are just stepping through the
records. With the set up that you have, when you execute the merge, you
will get post cards for only the following records 1, 2, 4, 5, 7, 8, etc.

See the article "Mailmerge Labels with Word XP" on fellow MVP Graham Mayor's
website at

http://www.gmayor.com/mail_merge_labels_with_word_xp.htm

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Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

>I have a mass mailing that I need to go out, and I have never used Mail
>Merge
[quoted text clipped - 9 lines]
> duplicate record?? There are no duplicate records on the original database
> file.

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Graham Mayor - 09 Aug 2007 06:32 GMT

Also answered in another forum - please don't multi-post.

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<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

> I have a mass mailing that I need to go out, and I have never used
> Mail Merge before. I have the addresses formatted to how they need to
[quoted text clipped - 7 lines]
> duplicate record?? There are no duplicate records on the original
> database file.

Reply to this Message