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MS Office Forum / Word / Mailmerge and Fax / August 2007Mail Merge Label Spacing
When using MS Word 'mail merge' for mailing label creation utilising the Label type "Unistat Code 38935", the resultant printout of labels does NOT position the name address data within the border/ grid confines of the 30 labels per sheet of A4. Why may this phenomena be so? What may be done to correct the situation? Some likely reasons 1. You have a header/footer in normal.dot (try again starting Word in its safe mode ie hold the CTRL key whilst starting Word) 2. The page setup and printer paper size don't match and you have a zoom option set in the print dialog. 3. Your printer's paper handling is poor. 4. The label template is inaccurate.  Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > When using MS Word 'mail merge' for mailing label creation utilising > the Label type "Unistat Code 38935", the resultant printout of labels > does NOT position the name address data within the border/ grid > confines of the 30 labels per sheet of A4. > Why may this phenomena be so? What may be done to correct the > situation? Thanks Graham, I tried point 3 with a different printer and it now appears to space the data correctly when printing. The original printer never caused this problem before when using Lotus Smartsuite as the data and printer source. It must be the 'power' of MS Office 2003? > Some likely reasons > [quoted text clipped - 11 lines] > > Why may this phenomena be so? What may be done to correct the > > situation? The final outcome was the "Unistat Code 38935" label template needed to be tweaked to a 'vertical pitch' of 2.6 mm instead of 2.5 mm due to basic inaccuracy. As for printing on a Canon BJC-4000 printer, I noted the 'scaling' was defaulted to "letter" instead of "A4". On correction of both these issues I now have produced a passable set of mailing labels. > Some likely reasons > [quoted text clipped - 11 lines] > > Why may this phenomena be so? What may be done to correct the > > situation? The accuracy with which any label will print is a function of the printer driver and not Word. Word will only print what the current driver will allow it to print. Other applications may not interrogate the driver so closely. Scaling and inconsistent page sizes between printer and page setup will also usually screw it up. Some versions of Word are better at label matching than others. Word 2000 was poorer than Word 2002/3 and Word 2007 does not carry this particular label format (unless it has an equivalent), so your latter suggestion will fall on deaf ears. Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > The final outcome was the "Unistat Code 38935" label template needed > to be tweaked to a 'vertical pitch' of 2.6 mm instead of 2.5 mm due [quoted text clipped - 28 lines] >>> Why may this phenomena be so? What may be done to correct the >>> situation? |
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