Add field to Mail merge

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Aurora - 22 Aug 2007 14:20 GMT

I am using Word 2003
I have an old mail merge type document that I have been using for years.
It is a merge form to fill in a form. Now I have to enter a new field to
the merge.
How do I do this? I tried going into the merge data and inserting a field
but this did not seem to work. (put curser where I wanted the new field,
went to Insert > field > but I could not find the list of fields that I am
using with this merge document). Can anyone tell me how to do this?

Aurora

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Doug Robbins - Word MVP - 22 Aug 2007 20:38 GMT

You need to insert the field and the data for that field into the data
source before you open the mail merge main document.

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Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

>I am using Word 2003
> I have an old mail merge type document that I have been using for years.
[quoted text clipped - 6 lines]
>
> Aurora

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Aurora - 22 Aug 2007 21:18 GMT

That is what I tried to do. I opened my data source file and put my cursor
next to the field that I wanted to add the new field. I went into Insert >
field > and a list of various types of mail merge fields came up. But none
of them were the fields that I had created for this merge. I do not know
what I am doing wrong?

Aurora

> You need to insert the field and the data for that field into the data
> source before you open the mail merge main document.
[quoted text clipped - 9 lines]
> >
> > Aurora

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Doug Robbins - Word MVP - 23 Aug 2007 02:21 GMT

Assuming that your data source is a table in a Word document, insert a
column where you want the field and enter a field name in the first cell in
that column and the required data in the cells in that column.

Signature

Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

> That is what I tried to do. I opened my data source file and put my cursor
> next to the field that I wanted to add the new field. I went into Insert
[quoted text clipped - 24 lines]
>> >
>> > Aurora

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Aurora - 23 Aug 2007 12:50 GMT

THANK YOU - THANK YOU! That worked. I was missing the part about inserting
a column first and just typing in what I wanted. You have been a big help.
Aurora

> Assuming that your data source is a table in a Word document, insert a
> column where you want the field and enter a field name in the first cell in
[quoted text clipped - 28 lines]
> >> >
> >> > Aurora

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