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MS Office Forum / Word / Mailmerge and Fax / August 2007mail merge greeting-why are spaces added
when I do a mail merge spaces are sometimes added. ie Mr. Jones Mr. Adams one space sometimes and sometimes 2 spaces are added instead. When I manually try to remove it, when I print it, it reverts to two spaces Any ideas? Assuming the space is not in your data source, then we need more information about what you are doing - Word version, data source, what fields you have inserted and how they are laid out etc.,  Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > when I do a mail merge spaces are sometimes added. > ie Mr. Jones Mr. Adams one space sometimes and sometimes 2 spaces > are added instead. > When I manually try to remove it, when I print it, it reverts to two > spaces Any ideas? Does your data source have FirstName (or Initial) as a field which is blank for some people? > when I do a mail merge spaces are sometimes added. > ie Mr. Jones Mr. Adams one space sometimes and sometimes 2 spaces are > added instead. > When I manually try to remove it, when I print it, it reverts to two > spaces > Any ideas? If you are using the GREETINGLINE field, it may be because you have chosen the layout that inserts "Mr. Joshua Randall Jr." In that case, if there is a firstname field, you will get courtesytitle<space>firstname<space>lastname but if there is no firstname, you will get courtesytitle<space><space>lastname - if you use ctrl-F9 to examine the contents of the GREETINGLINE field, it is fairly clear to me why this is so. I wouldn't try to work around this by editing the GREETINGLINE field - it's probably better - though not particularly easy - to insert individual fields with the logic necessary to insert the spaces you need. SignaturePeter Jamieson http://tips.pjmsn.me.uk > when I do a mail merge spaces are sometimes added. > ie Mr. Jones Mr. Adams one space sometimes and sometimes 2 spaces are > added instead. > When I manually try to remove it, when I print it, it reverts to two > spaces > Any ideas?
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