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oe - 08 Oct 2007 16:34 GMT

I have a list of four contractors (in Word 2003) and use this to populate a
Main document and merge to four letters.

What I would also like to do is a 'cc' to a client, with the contractors
listed at the top of the letter - rather than sending copies of individual
letters.

Is this possible please?

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Doug Robbins - Word MVP - 08 Oct 2007 20:41 GMT

It sounds like you have the contractors names in four separate records in
the data source. If you can re-arrange that so that you have separate
fields for each Contractor so that each name is in a different field in the
same record, then you can achieve what you want by just inserting the
necessary fields into the letter.

Signature

Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

>I have a list of four contractors (in Word 2003) and use this to populate a
>Main document and merge to four letters.
[quoted text clipped - 4 lines]
>
> Is this possible please?

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oe - 10 Oct 2007 15:23 GMT

Thank you for the reply but not sure I understand your suggestion.
These are the fields I have in the data source:

Name Company Address1 Address2 Address3 Town Postcode
(etc)

I need to have the list of contractors (names & addresses) at the top of the
cc letter. I think a four-column table would be best - in the position of
the addressee of each individual letter.

Is it possible to achieve this, please?

> It sounds like you have the contractors names in four separate records in
> the data source. If you can re-arrange that so that you have separate
[quoted text clipped - 10 lines]
>>
>> Is this possible please?

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Doug Robbins - Word MVP - 16 Oct 2007 00:43 GMT

If there are no other merge fields later in the document, you could put four
sets of the required name and address fields at the top of the document and
insert a <<Next Record>> field before the first merge field in the second,
third and fourth set.

Signature

Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

> Thank you for the reply but not sure I understand your suggestion.
> These are the fields I have in the data source:
[quoted text clipped - 22 lines]
>>>
>>> Is this possible please?

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oe - 18 Oct 2007 16:58 GMT

Many thanks

> If there are no other merge fields later in the document, you could put
> four sets of the required name and address fields at the top of the
[quoted text clipped - 27 lines]
>>>>
>>>> Is this possible please?

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