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MS Office Forum / Word / Mailmerge and Fax / November 2007

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Mail Merge and then email

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Cali Tech - 05 Nov 2007 22:09 GMT
I have a letter that I want to email out to a group of 50-100 clients but I
want it to be personal with their name in the letter.
Is there a way to do a mail merge with a contact group from outlook and then
email each letter for the individual person?
I know how to do a mail merge but that would be for printing and mailing.
I know I could take the time and email each letter individually but that
would take a while.
Doug Robbins - Word MVP - 06 Nov 2007 09:06 GMT
See the "Individual Merge Letters" item on fellow MVP Graham Mayor's website
at:

http://www.gmayor.com/individual_merge_letters.htm

If you are using Word XP or later, the "Add-in to Merge Letters to Separate
Files" that I have written and that can be downloaded from that site will
allow you to create each letter as a separate file with a filename taken
from a field in the data source with a minimum of fuss.
Either way, that will allow you to create a personalised letter for each of
your clients.

Then you could use the method described in the article "Mail Merge to E-mail
with Attachments" at:

http://word.mvps.org/FAQs/MailMerge/MergeWithAttachments.htm

to use mailmerge to send an email to each client attached to which would be
the letter that was personalised for them.

Signature

Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

>I have a letter that I want to email out to a group of 50-100 clients but I
> want it to be personal with their name in the letter.
[quoted text clipped - 4 lines]
> I know I could take the time and email each letter individually but that
> would take a while.

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