How do I insert a carriage return in a MERGEFIELD?

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Tanya - 07 Nov 2007 15:46 GMT

I have inserted the following field code{ MERGEFIELD AWARDSCH_DESC2 \b
SCHOLARSHIPS}. However I would like the MERGEFIELD TO APPEAR ON THE NEXT
LINE. E..I
SCHOLARSHIPS
MERGEFIELD AWARDSCH_DESC2

I do not want Scholarships to show up uless there is something in the
MERGEFIELD AWARDSCH_DESC, so I used teh \b switch.

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Peter Jamieson - 07 Nov 2007 16:32 GMT

Put the SCHOLARSHIPS inside quotes, e.g.

{ MERGEFIELD AWARDSCH_DESC2 \b "SCHOLARSHIPS" }

then add a carriage return immediately before the second ", in the usual
way, so you have

{ MERGEFIELD AWARDSCH_DESC2 \b "SCHOLARSHIPS
" }

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Peter Jamieson
http://tips.pjmsn.me.uk

>I have inserted the following field code{ MERGEFIELD AWARDSCH_DESC2 \b
> SCHOLARSHIPS}. However I would like the MERGEFIELD TO APPEAR ON THE NEXT
[quoted text clipped - 4 lines]
> I do not want Scholarships to show up uless there is something in the
> MERGEFIELD AWARDSCH_DESC, so I used teh \b switch.

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Tanya - 07 Nov 2007 17:02 GMT

Hi Peter,

I tried this and it does not work.

> Put the SCHOLARSHIPS inside quotes, e.g.
>
[quoted text clipped - 14 lines]
> > I do not want Scholarships to show up uless there is something in the
> > MERGEFIELD AWARDSCH_DESC, so I used teh \b switch.

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Peter Jamieson - 07 Nov 2007 17:15 GMT

It works here, except the carriage return itself always appears.

But you can also do it using the more complicated:

{ IF "{ MERGEFIELD AWARDSCH_DESC2 }" = "" "" "SCHOLARSHIPS
{ MERGEFIELD AWARDSCH_DESC2 }" }

where all three pairs of {} are the special field codes youcan insert using
ctrl-F9

Signature

Peter Jamieson
http://tips.pjmsn.me.uk

> Hi Peter,
>
[quoted text clipped - 19 lines]
>> > I do not want Scholarships to show up uless there is something in the
>> > MERGEFIELD AWARDSCH_DESC, so I used teh \b switch.

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Tanya - 08 Nov 2007 16:00 GMT

Hi,

I am trying to go a step further. I have inserted a table to disble a
category of things AWARDSCH_DESC, AWARDGRNT_DESC, AWARDLOAN_DESC. Each one
takes up a cell in the table. With the field code, "{ IF "{ MERGEFIELD
AWARDSCH_DESC2 }" = "" "" "SCHOLARSHIPS
{ MERGEFIELD AWARDSCH_DESC2 }" }", How can I add to delete the cell if the
mergefield is null or blank?

> It works here, except the carriage return itself always appears.
>
[quoted text clipped - 29 lines]
> >> > I do not want Scholarships to show up uless there is something in the
> >> > MERGEFIELD AWARDSCH_DESC, so I used teh \b switch.

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Graham Mayor - 09 Nov 2007 06:46 GMT

You cannot delete cells from a table with a merge field, only the content -
however you don't delete the content, you insert it only when the condition
applies. Personally I would never test for a nul entry using this syntax. I
much prefer the alternative

{ IF { MERGEFIELD AWARDSCH_DESC2 } <> "" "SCHOLARSHIPS
{ MERGEFIELD AWARDSCH_DESC2 }"}

I suspect also that what you are trying to do is produce a list entry which
Word is not at all comfortable with. See How to use mail merge to create a
list sorted by category in Word 2002 -
http://support.microsoft.com/?kbid=294686

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Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
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> Hi,
>
[quoted text clipped - 46 lines]
>>>>> I do not want Scholarships to show up uless there is something in
>>>>> the MERGEFIELD AWARDSCH_DESC, so I used teh \b switch.

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