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MS Office Forum / Word / Mailmerge and Fax / November 2007

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Mail Merge for Postcard Template

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Denise - 17 Nov 2007 20:30 GMT
Using Word 2003.  Using a Microsoft postcard template to communicate with 20
students about an upcoming event.  Database for students is in Excel.  The
address location on the template is a text box.  I'm using the Merge wizard
as usual.  Inserted Address Block Field for first card and Next Record and
Address Block for second card and forward.  Error message comes up that says
I cannot insert Next into header, footer, endnotes, etc.  then it inserts
only the first students address onto every card.  I've been using Merge for a
long time but I'm evidently missing something obvious.  Anyone interested in
enlighteneing me?

Thanks!
Denise - 17 Nov 2007 21:09 GMT
> Using Word 2003.  Using a Microsoft postcard template to communicate with >20 students about an upcoming event.  Database for students is in Excel.  The
> address location on the template is a text box.  I'm using the Merge wizard
[quoted text clipped - 6 lines]
>
> Thanks!

Been continuing reading posts for similar problems.  Seems that although
Address Block works fine in a text box - Next Record does not.  Working
through the suggestion to create a table but still getting the same error
message regarding Next Record.  Can't treat these postcrds as labels since
using Current Document is not an option.  The postcard content has already
been wriiten, just trying to merge the names on the right hand side.  
Frustrating that this should be so difficult.

Thanks for any help that comes my way.
Rich/rerat - 18 Nov 2007 08:38 GMT
Denise,
It is also recommended that you do not use the Address Block feature, but
use the individual mergefields in the document.

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> Using Word 2003.  Using a Microsoft postcard template to communicate with
>  >20 students about an upcoming event.  Database for students is in Excel.
[quoted text clipped - 12 lines]
>
> Thanks!

Been continuing reading posts for similar problems.  Seems that although
Address Block works fine in a text box - Next Record does not.  Working
through the suggestion to create a table but still getting the same error
message regarding Next Record.  Can't treat these postcrds as labels since
using Current Document is not an option.  The postcard content has already
been wriiten, just trying to merge the names on the right hand side.
Frustrating that this should be so difficult.

Thanks for any help that comes my way.
Doug Robbins - Word MVP - 18 Nov 2007 09:46 GMT
Get rid of the text box and just insert the mergefields that make up the
address in the configuration that you want them in the position that you
want them by adjusting the indent and space before the paragraph.

Signature

Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

> Using Word 2003.  Using a Microsoft postcard template to communicate with
> 20
[quoted text clipped - 12 lines]
>
> Thanks!
Denise - 18 Nov 2007 15:16 GMT
Thanks for the help.

The set-up of this template is such that the first layer is a text box with
1 other on top on the left for your message and 2 other on the right for
return and mailing address.  Even if I delete the address text box I'm still
inserting the field in the text box beneath it.  I have two options, it
seems.  The box will accept the address info. for the merge so I can print
them one at a time which is difficult since they are two-up or I can
surrender and print labels that I can easily merge.  That's what I'm going to
do and be educated about looking at the "pieces" of a template before I
choose one in the future.

Thank you again for taking the time.

> Get rid of the text box and just insert the mergefields that make up the
> address in the configuration that you want them in the position that you
[quoted text clipped - 16 lines]
> >
> > Thanks!
Doug Robbins - Word MVP - 18 Nov 2007 19:26 GMT
Don't use the text boxes!

Labels/postcards are just tables with fixed cell dimensions.  If you want to
control the placement of items on a postcard, split the cell that represents
to postcard as required to provide spaces for the individual items (or
collections of items).

Are you actually executing the merge, or just previewing the results?

Signature

Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

> Thanks for the help.
>
[quoted text clipped - 38 lines]
>> >
>> > Thanks!
 
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