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MS Office Forum / Word / Mailmerge and Fax / December 2007

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Font Change/Mail Merge/Labesl

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Patrick - 15 Dec 2007 00:30 GMT
When I am doing a mail merge for labels and get to the "merge field", I would
like to be able to put the "last name" in bold.  I can highlight this field
and make it bold, but it does not appear bold in the "preview".  Any advise?
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Patrick

Graham Mayor - 15 Dec 2007 06:25 GMT
Add a charformat switch to the field you want bold - see
http://www.gmayor.com/formatting_word_fields.htm

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<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor -  Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

> When I am doing a mail merge for labels and get to the "merge field",
> I would like to be able to put the "last name" in bold.  I can
> highlight this field and make it bold, but it does not appear bold in
> the "preview".  Any advise?
Patrick - 15 Dec 2007 17:01 GMT
I hate to be so dense, but I cannot even find "tools" in Word 07, to be able
to customize it!  And if I could and then click "view field codes", I am not
sure what to do then.  With all due respect, your webpage is just way over my
head.
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Patrick

> Add a charformat switch to the field you want bold - see
> http://www.gmayor.com/formatting_word_fields.htm
[quoted text clipped - 3 lines]
> > highlight this field and make it bold, but it does not appear bold in
> > the "preview".  Any advise?
Peter Jamieson - 15 Dec 2007 18:18 GMT
In Word, click Alt-F9. Instead of seeing something like <<last_name>> or
your data, you should see something like

{ MERGEFIELD "last_name" }

or maybe

{ MERGEFIELD "last_name" \*Mergeformat }

The curly braces are special "field code braces - you can't type them on the
keyboard. But everything else is ordinary text. What you need to end up with
is

{ MERGEFIELD "last_name" \*Charformat }

and to ensure that the " M" immediately after that opening curly brace has
the format you want, i.e. bold in this case.

Then Alt-F9 again to make those field codes turn back into <<>> format or
your data.

If you can't see the field codes easily because they are in a table cell,
it's sometimes helpful to cut-and-paste the field codes into another
document, edit them there, then paste them back.

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Peter Jamieson
http://tips.pjmsn.me.uk

>I hate to be so dense, but I cannot even find "tools" in Word 07, to be
>able
[quoted text clipped - 11 lines]
>> > highlight this field and make it bold, but it does not appear bold in
>> > the "preview".  Any advise?
Patrick - 15 Dec 2007 20:16 GMT
Excellent, Peter.  I would have never figured that out.  I was able to get
"a" surrounded by the the field code braces onto my toolbar.  So I just
selected the last name and clicked the little "a" which changes the last name
prefaced by MERGEFIELD and then R click and change the formating, then
clicking the little "a" off.  Thanks again.
Signature

Patrick

> In Word, click Alt-F9. Instead of seeing something like <<last_name>> or
> your data, you should see something like
[quoted text clipped - 36 lines]
> >> > highlight this field and make it bold, but it does not appear bold in
> >> > the "preview".  Any advise?
 
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