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MS Office Forum / Word / Mailmerge and Fax / January 2008

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mail merge won't print

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notverytechy - 02 Jan 2008 09:46 GMT
I have been using mail merge for years to create mailing labels for a
membership database. Now all of a sudden it will not print. I've tried to
send it as an attachment, looks as though it is all there but it is blank.
main document won't copy into notepad. I can work on the main document, add
to it, etc.. all seems fine until I print or attach. I need to send out 400
labels for a conference and am panicking
Peter Jamieson - 02 Jan 2008 11:21 GMT
Which version of Word?

It isn't completely clear what is happening - if you merge to a new
document, can you see anything in the new document?

> main document won't copy into notepad.

What are you trying to do at this point?

> I can work on the main document, add
> to it, etc.. all seems fine until I print or attach.

Are you actually doing the merge (sorry to ask since you're obviously used
to mail merge!)

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Peter Jamieson
http://tips.pjmsn.me.uk

>I have been using mail merge for years to create mailing labels for a
> membership database. Now all of a sudden it will not print. I've tried to
[quoted text clipped - 4 lines]
> 400
> labels for a conference and am panicking
notverytechy - 02 Jan 2008 13:27 GMT
> Which version of Word?
>
[quoted text clipped - 21 lines]
>
> I'm not sure which version of word, I started the document in 2005. I tried to copy the labels onto notepad or send them to someone else to print, but it's like a ghost. when they open the  attachment it's not there. Does this mean my main document is corrupt?. I am completting the merge all the way through to the printing stage and all that prints out is blanks
Peter Jamieson - 02 Jan 2008 14:37 GMT
>> I'm not sure which version of word, I started the document in 2005.

Look in Word Help|About for verion info. From what you say I will guess Word
XP (2002) or Word 2003.

With your mail merge main document open,
a. can you see the table gridlines (the labels are laid out using a Word
table)? Try Table|Show gridlines if necessary.
b. If so, press Alt-F9. Can you see some word Field codes in curly braces,
e.g. { NEXT } ? Can you see any other fields, e.g. { MERGEFIELD something }?
If not, then you need to insert the fields you want from the data source and
"propagate labels".

When you merge, merge to a new document. You should get a new document with
all the labels. You should be able to print that, or attach it. You should
need to mess around with notepad.

I just have a feeling you may have forgotten something in your usual
process. But yes, something could be corrupt, in which case I suggest you
try the steps in the page at http://word.mvps.org/FAQs/MacrosVBA/index.htm 
even though the title does not describe your issue precisely.

Alternatively, Graham Mayor's page at
http://www.gmayor.com/mail_merge_labels_with_word_xp.htm decsribes the
process: see where what you are doing differs from that.

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Peter Jamieson
http://tips.pjmsn.me.uk

>> Which version of Word?
>>
[quoted text clipped - 29 lines]
>> merge all the way through to the printing stage and all that prints out
>> is blanks
Elizabeth - 08 Jan 2008 15:33 GMT
I have a Word document set up with merge codes, merging from an Excel file.
The trouble I am having is that when the Appt_Date and Appt_Time fields have
text other than a date and time or they are blank, the merge process is
filling in the merge fields with the current date and time of 12:00 AM.
How can I setup the merge codes to give a result of the text from the Excel
file or leave blank if there is no text?

Interviewer: «Interviewer»
Appointment Date: «Appt_Date»
January 7, 2008    Appointment Time: «Appt_Time»

«First_Name»«Spouse_Name» «Client_Last_Name»
«Street»
«City», «State» «Zip_Code»

Signature

Elizabeth

> >> I'm not sure which version of word, I started the document in 2005.
>
[quoted text clipped - 55 lines]
> >> merge all the way through to the printing stage and all that prints out
> >> is blanks
 
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