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MS Office Forum / Word / Mailmerge and Fax / January 2008

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Print Section Number on page

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Jojo - 27 Jan 2008 17:03 GMT
I have a mail merge document to print postcards with duplex.
This means 2 pages per section and 4 records per section.

I want to print the section number but am having trouble.
I tried Insert > Field... {Section} and {SectionPages} but
neither one worked.

Anybody have an idea?
Graham Mayor - 28 Jan 2008 07:16 GMT
See if http://www.gmayor.com/duplex_merge_data.htm helps?

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<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor -  Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

> I have a mail merge document to print postcards with duplex.
> This means 2 pages per section and 4 records per section.
[quoted text clipped - 4 lines]
>
> Anybody have an idea?
Jojo - 28 Jan 2008 19:42 GMT
Graham,

It appears that that page only deals with formatting, which
I was able to figure out.  In fact I had problems because
I needed to use Text Boxes and using standard Merge and Word
fields didn't work.  I had to use Bookmarks.  Anyway, I
found "Formula" under Field Codes and came up with:
  { =int(({ MERGEREC }+4)/4) \# "0" }
The 4's are because I have 4 records per page.

Regards...

> See if http://www.gmayor.com/duplex_merge_data.htm helps?
Doug Robbins - Word MVP - 28 Jan 2008 08:27 GMT
There are a number of fields that will not survive the execution of a mail
merge and the Section and SectionPages fields are two of them.

It might be best to put the numbers that you want in a field in the data
source.

You may be interested in the following method of creating post cards with
data printed on both sides.

To do this, you would use a two page form letter type mail merge main
document with the text and merge fields set up for each side of the card in
that document.

Then, with your data source which must be in the form of a table in a Word
document open as the active document, you would run the following macro.
This will ask you how many cards there are across and how many down, and
then it will create a new data source with the records duplicated in the
correct order so that when you attach this new data source to the form
letter type mail merge main document, and execute the merge, the required
information will appear on each side of the card.

Dim i As Long, j As Long, k As Long, l As Long, n As Long, m As Long
Dim dtable As Table
Dim arec As Range
Dim dsource As String

dsource = ActiveDocument.FullName
Set dtable = ActiveDocument.Tables(1)

GoThere:
m = InputBox("Enter the number of cards across (1 or 2)", "Duplex Labels")
If Not IsNumeric(m) Then
   GoTo GoThere
ElseIf m < 1 Or m > 2 Then
   GoTo GoThere
End If

GoHere:
k = InputBox("Enter the number of rows of cards on the sheet.", "Duplex
Labels")
If Not IsNumeric(k) Then
   GoTo GoHere
ElseIf m < 1 Then
   GoTo GoHere
End If

dsource = Left(dsource, InStr(dsource, ".") - 1) & " - Duplex for " & m &
"x" & k & ".doc"
If m = 1 Then
   i = (dtable.Rows.Count - 1) Mod k
   If i > 0 Then
       For j = 1 To k - i
           dtable.Rows.Add
       Next j
   End If
   For l = dtable.Rows.Count - (k - 1) To k + 1 Step -k
       For j = 1 To k
           dtable.Rows.Add (dtable.Rows(l))
       Next j
   Next l
   For j = 1 To k
       dtable.Rows.Add
   Next j
   For n = 1 To k
       For i = dtable.Rows.Count + 1 - n To k + 2 - n Step -2 * k
           For j = 1 To dtable.Columns.Count
               Set arec = dtable.Cell(i - k, j).Range
               arec.End = arec.End - 1
               dtable.Cell(i, j).Range = arec
           Next j
       Next i
   Next n
Else
   k = 2 * k
   i = (dtable.Rows.Count - 1) Mod k
   If i > 0 Then
       For j = 1 To k - i
           dtable.Rows.Add
       Next j
   End If
   For l = dtable.Rows.Count - (k - 1) To k + 1 Step -k
       For j = 1 To k
           dtable.Rows.Add (dtable.Rows(l))
       Next j
   Next l
   For j = 1 To k
       dtable.Rows.Add
   Next j
   For n = 1 To k
       If n Mod 2 = 1 Then
           l = -1
       Else
           l = 1
       End If
       For i = dtable.Rows.Count + 1 - n To (2 * k + 2 - n) Step -2 * k
           For j = 1 To dtable.Columns.Count
               Set arec = dtable.Cell(i - k + l, j).Range
               arec.End = arec.End - 1
               dtable.Cell(i, j).Range = arec
           Next j
       Next i
   Next n
End If
ActiveDocument.SaveAs dsource

Signature

Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

>I have a mail merge document to print postcards with duplex.
> This means 2 pages per section and 4 records per section.
[quoted text clipped - 4 lines]
>
> Anybody have an idea?
Jojo - 28 Jan 2008 19:41 GMT
Doug,

Thanks for the thorough reply.  The explanation of those fields not
"surviving" a merge allowed me to focus on another direction.  I'm
always looking for simple solutions so I wanted to stay away from VB.
Plus I thought I had come across another solution.  So with my
refocus, I found "Formula" under Field Codes and came up with:
  { =int(({ MERGEREC }+4)/4) \# "0" }
The 4's are because I have 4 records per page.

Regards...

> There are a number of fields that will not survive the execution of a mail
> merge and the Section and SectionPages fields are two of them.
[quoted text clipped - 21 lines]
> Dim arec As Range
> Dim dsource As String

<snip>
 
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