You can either use an Excel spreadsheet of a word document containing a
table in the cells of the first row, you have the field names that will be
used in the merge and you have the data for each person in a separate row in
the table.

See the article "Creating a Mail Merge Data Source" at:

http://www.word.mvps.org/FAQs/MailMerge/CreateADataSource.htm

If you already have the addresses in some electronic form,

See the article "How to convert addresses into a Mail Merge Data Source" at:

http://www.word.mvps.org/FAQs/MailMerge/ConvertAdrsToDatafile.htm

or

See "Convert Labels into Mail Merge Data File" on fellow MVP Graham Mayor's
website at:

http://www.gmayor.com/convert_labels_into_mail_merge.htm

And, since you are so new at this,

See the article "How to create a Mail Merge" at:

http://www.word.mvps.org/FAQs/MailMerge/CreateAMailMerge.htm

and also

See the article "Mailmerge Labels with Word XP" on fellow MVP Graham Mayor's
website at

http://www.gmayor.com/mail_merge_labels_with_word_xp.htm

I did not laugh, we were all new once.

Thanks for your help & thanks for not laughing................