Mail Merge pick up 2nd row containing Titles from Excel Worksheet

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Leatrice_Brown_2125@hotmail.com - 04 Apr 2008 06:01 GMT

This is a simple question but I can't remember how to do this. First
of all I am using Microsoft Word 2003. What I am trying to do is a
mail merge from an excel worksheet. Normally I have no problems doing
this but unfortunately the worksheet I was given does not have the
Title row as the first row instead the Title row is on the second row.

When I select the recipient list I go "browse" then I select the Excel
worksheet and I make sure to uncheck the box that says "First row of
data contains header columns". But the mail merge is still picking up
the first row as the title of the columns.

How do I change the mail merge so that it picks up the second row as
the column titles?

Thanks in advance
Lee

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Doug Robbins - Word MVP - 04 Apr 2008 07:55 GMT

Delete the first row of the spreadsheet would be the best thing to do.

Signature

Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

> This is a simple question but I can't remember how to do this. First
> of all I am using Microsoft Word 2003. What I am trying to do is a
[quoted text clipped - 12 lines]
> Thanks in advance
> Lee

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Leatrice_Brown_2125@hotmail.com - 04 Apr 2008 19:59 GMT

On Apr 3, 11:55 pm, "Doug Robbins - Word MVP"
<d...@REMOVECAPSmvps.org> wrote:

> Delete the first row of the spreadsheet would be the best thing to do.
>
[quoted text clipped - 28 lines]
>
> - Show quoted text -

I can't do that it is not my spreadsheet. I have tried to explain to
the owner of the spreadsheet that deleting that row would be easier
but they refuse. According to them they have to have that row.

That's why I am so frustrated I can't figure out how to set up the
mail merge to recognize that the second row is the title row.

Thanks in Advance,
Lee

Reply to this Message

Doug Robbins - Word MVP - 04 Apr 2008 23:00 GMT

Make a copy of the spreadsheet and delete the row from it.

Signature

Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

On Apr 3, 11:55 pm, "Doug Robbins - Word MVP"
<d...@REMOVECAPSmvps.org> wrote:

> Delete the first row of the spreadsheet would be the best thing to do.
>
[quoted text clipped - 28 lines]
>
> - Show quoted text -

Reply to this Message

Leatrice_Brown_2125@hotmail.com - 07 Apr 2008 06:33 GMT

On Apr 4, 3:00 pm, "Doug Robbins - Word MVP" <d...@REMOVECAPSmvps.org>
wrote:

> Make a copy of the spreadsheet and delete the row from it.
>
[quoted text clipped - 56 lines]
>
> - Show quoted text -

Thank you for the suggestion but I am a little concerned about doing
it that way.

For the last couple of years I have been voluntarily helping an
elderly group of people run a small company. The age range is between
68 and 75 and most of them are terrified of the computer. Since I am
leaving I have been documenting everything that I do and putting
together a manual for them. The one problem I have run into is
printing the labels. I am a little concerned about telling them to
make a copy of the spreadsheet, delete the first row then run the
labels. That seems sort of dangerous for people that are unsure of
what they are doing. Do you have any other suggestion?

If not I will recommend they do it this way. I apologize for the
inconvenience and I appreciate you help.

Thanks in Advance,
Lee

Reply to this Message

Doug Robbins - Word MVP - 07 Apr 2008 13:01 GMT

I would be picking a fight with the owner of the spreadsheet. They would
have a very difficult time trying to convince me that the row is necessary.

Signature

Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

On Apr 4, 3:00 pm, "Doug Robbins - Word MVP" <d...@REMOVECAPSmvps.org>
wrote:

> Make a copy of the spreadsheet and delete the row from it.
>
[quoted text clipped - 56 lines]
>
> - Show quoted text -

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Darren Comeau - 09 Apr 2008 10:59 GMT

Hi

I had a similar problem today and couldn't find the answer either.
Deleting the top rows was not an option and half the merge fields were
missing.

I happened to stumble across a spreadsheet that had the print area set
and when I tried to import data from this it gave me the option of
whole spreadsheet or just print area.

This solved my issue so maybe it will for you too. Select the data you
want importing including field titles (so everything except first line
in your case). Set the print area. Now in word select a new data source
and choose "print are". You should only need to do this once.

You may be able to ask the provider of the excel spreadsheet to set the
print area before sending you the file to help avoiding old people
confusion ;-)

Hope this helped,

Darren.

Leatrice_Brown_2125@hotmail.com;2706374 Wrote:

> This is a simple question but I can't remember how to do this. First
> of all I am using Microsoft Word 2003. What I am trying to do is a
[quoted text clipped - 12 lines]
> Thanks in advance
> Lee

Signature

Darren Comeau

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