How to avoid retyping on repetitive wordfields on merge toolbar

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bird lover - 18 Apr 2008 09:39 GMT

I use Word 2000 in house and Word 2003 in office. On the document using the
mergefield toolbar, I insert word fields by clicking "insert wordfield", then
"fill in", then at prompt I type in "location", then press ok. Location
changes for every client.

The document contains five places where I must insert the information for
"location." My practice has been to create a wordfield five times at the
various places in the document repeating the same question. I think this is
wasteful, but the only way I know how to do it.

Q. Is there a different technique to avoid retyping the information for the
prompts. Note: I have no clue as to Word programming language.

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Doug Robbins - Word MVP - 18 Apr 2008 12:22 GMT

Why not add a location field to the data source?

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Doug Robbins - Word MVP

>I use Word 2000 in house and Word 2003 in office. On the document using
>the
[quoted text clipped - 12 lines]
> the
> prompts. Note: I have no clue as to Word programming language.

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bird lover - 18 Apr 2008 12:41 GMT

> Why not add a location field to the data source?
>
[quoted text clipped - 14 lines]
> > the
> > prompts. Note: I have no clue as to Word programming language.

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bird lover - 18 Apr 2008 12:49 GMT

The primary data source is MS Access. My secretary does not know how to
program that database. The specific word field frequently varies. I need
something simple that we can create specific word fields for repetitive data
for the document.

> Why not add a location field to the data source?
>
[quoted text clipped - 14 lines]
> > the
> > prompts. Note: I have no clue as to Word programming language.

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Graham Mayor - 18 Apr 2008 14:44 GMT

Create a directory merge into a single row table, containing a column for
each field. Merge to a new document
Add a header rown of fieldnames, add a column for the location and maintain
the table as a data source.
or
How do you determine the location for each record? If there are only a few
locations, you could probably use a conditional field to insert the correct
one.
or
You certainly don't need to enter a location fillin field more than once for
each document. Use a single Ask field instead and insert the result five
times with REF fields.

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Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
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> The primary data source is MS Access. My secretary does not know how
> to program that database. The specific word field frequently varies.
[quoted text clipped - 27 lines]
>>> information for the
>>> prompts. Note: I have no clue as to Word programming language.

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