mail merge troubleshoot

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ladyjo - 01 May 2008 15:14 GMT

I have merged some data (mailing list) from Access to Word. However, when I
have completed the merge and reviewing my document, my receipants all of my
receiptants are not showing. I did the "Next Record", but this still does not
help. Is is something that I did in Access that is ignoring my receiptants?

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Doug Robbins - Word MVP - 01 May 2008 20:02 GMT

If you are using a formletter or catalog or directory type mail merge main
document, you do not need any <<Next Record>> fields. If you are merging to
labels, you do need to use a <<Next Record>> field before the first
mergefield on each label EXCEPT for the first label on the sheet.

Signature

Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

>I have merged some data (mailing list) from Access to Word. However, when I
> have completed the merge and reviewing my document, my receipants all of
[quoted text clipped - 3 lines]
> help. Is is something that I did in Access that is ignoring my
> receiptants?

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ladyjo - 01 May 2008 21:20 GMT

No this did not help, but I am glad to know that I do not need to add next
record. The problem is when I merge my data from Access, all of the
receiptants do not appear. I am sending the receipants an email. The only
name that appears, is the very last receiptant.

> If you are using a formletter or catalog or directory type mail merge main
> document, you do not need any <<Next Record>> fields. If you are merging to
[quoted text clipped - 8 lines]
> > help. Is is something that I did in Access that is ignoring my
> > receiptants?

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ladyjo - 01 May 2008 21:23 GMT

No this did not help but thanks for telling me that I don't need to include
"Next Record" on the document. Here is the problem:

I am merging receipants and their addresses from Access database to a Word
Document Letter and email document. I have included all of the fields that
I need in my Word Document. However, when I view my letter, not all of the
receipants are showing, in fact, only the last receiptant from each of my
groups are appearing. Even when I tell Word to Merge into document, it is
still only giving me the last receiptant on my mailing list. What am I
doing wrong?

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Doug Robbins - Word MVP - 02 May 2008 06:45 GMT

What do you mean by "the last recipient from each of my groups"

How is the data arranged in Access?

Signature

Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

> No this did not help but thanks for telling me that I don't need to
> include
[quoted text clipped - 27 lines]
>> > help. Is is something that I did in Access that is ignoring my
>> > receiptants?

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ladyjo - 02 May 2008 21:34 GMT

Hi:

I have three groups, Group A which has 3 receipients or addressees, Group B
has 4 and Group C has 5. When I merge each of the groups into their
perspective letters, only the last addressee's contact information from each
of the groups are appearing. For example, when I merge Group A onto their
letter document, from this group, only the last person full contact
information is showing; and the same holds true to Group B and C.

> What do you mean by "the last recipient from each of my groups"
>
[quoted text clipped - 31 lines]
> >> > help. Is is something that I did in Access that is ignoring my
> >> > receiptants?

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Doug Robbins - Word MVP - 03 May 2008 11:21 GMT

How is the data arranged in Access?

Signature

Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

> Hi:
>
[quoted text clipped - 48 lines]
>> >> > help. Is is something that I did in Access that is ignoring my
>> >> > receiptants?

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