Mail Merge Question

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Kipper Kelley - 06 May 2008 19:43 GMT

I have a huge mailing project coming up and i need some help!
I want to send a letter to all of my clients, but some individuals own
several companies which i would like to reference on one letter, but each
company is listed as its own contact in Outlook. How do i address the letter
to John Smith but IN the letter reference: ABC Co, 123 Co, and XYZ LLC? How
can i tell Word that i only want one letter for all of John Smith's
companies, even if each company is listed as its own contact? Should i use
Access or another program to create my lists? Any suggestions would be
helpful!

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Doug Robbins - Word MVP - 06 May 2008 20:55 GMT

You are wanting to perform a "multiple items per condition (=key field)"
mailmerge which Word does not really have the ability to do:

See the "Group Multiple items for a single condition" item on fellow MVP
Cindy Meister's website at

http://homepage.swissonline.ch/cindymeister/mergfaq1.htm#DBPic

Or take a look at the following Knowledge Base Article

http://support.microsoft.com/default.aspx?scid=kb;en-us;211303

or at:

http://cornell.veplan.net/article.aspx?&a=3815

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Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

>I have a huge mailing project coming up and i need some help!
> I want to send a letter to all of my clients, but some individuals own
[quoted text clipped - 7 lines]
> Access or another program to create my lists? Any suggestions would be
> helpful!

Reply to this Message