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MS Office Forum / Word / Mailmerge and Fax / May 2008FILLIN field - how to set up syntax correctly to complete task
Hello, everyone ... I am using MS Word 2003. I have a merge letter where I have 3 places where I want to be able to "fillin" certain info. I inserted the "Fillin" field into the merge letter, but I can't seem to figure out the correct syntax, i.e. { FILLIN ["Prompt"] [Switches] }. Here's the three fillin text choices I use for this letter: 1) his/her 2) refusal of the breath test/submission to the breath test which allegedly disclosed a blood alcohol level in excess of .08% 3) Mr./Ms. I tried typing { FILLIN "Please enter gender pronoun" \d "his" }, but it doesn't work. In MS Office 2002, you could actually get the merge to stop, type in the text you needed, and then proceed, but it apparently has changed for MS Word 2003? I need to be able to choose between the two options listed in 1-3. Any ideas? I'm new to the more advanced fields in merge letters. Have a nice day. Hi, Vicki... Let's see what's wrong... { FILLIN "Please enter gender pronoun" \d "his" } Seems that you don't need to use "" when you're typing the switch. Try like this one: { FILLIN "Please enter gender pronoun" \d his } and if you want to fillin only when you're going to merge use: { FILLIN "Please enter gender pronoun" \d his \o } hope it help. []'s > Hello, everyone ... > [quoted text clipped - 21 lines] > > Have a nice day. Hi, Tiago Nogueira I tried your suggestion and while inserting the FILLIN syntax into the merge letter during the merge process using both the \d and \o switches, it only allows me to enter what might be the most frequent response, i.e., his - refusal of the breath test - Mr. Is there someway that I can use a field that allows me to choose one response or the other or to use a stop field/code and then choose from a drop down list? I know that you can create drop down lists in forms (I even tried to use it in this merge letter, but couldn't see both choices - only the first item on the list. I created autotext for each text options listed in 1-3 and used the autotext field in the merge letter, but again ended up with one or the other text option, not being able to choose between the two. Can a macro work here and what could it possibly be? Part of me thinks this is way harder than it should be. Why they got rid of the stop field in Word 2002 that allowed the merge to stop so you could type in what you needed. Any further thoughts? Thank you for your time. Vicki > Hi, Vicki... > Let's see what's wrong... [quoted text clipped - 33 lines] > > > > Have a nice day. There is no way to pick from a list using the Fillin field, but a fillin field without the \o switch will stop at each record and present the prompt to type in the required text when you merge. eg { FILLIN "His/Her?" \d "His" } with the \o switch it prompts only once at the start of the merge. Reading between the lines, I suspect that you are not in fact mergeing a batch of records, but preparing individual douments in respect of offenders. For this task it is likely that you have a lot of standard text with a few locations to enter data. For that job a protected on-line form would better fill the bill, and you can have dropdown form fields containing your variable texts in such a document.  Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > Hi, Tiago Nogueira > [quoted text clipped - 60 lines] >>> >>> Have a nice day. Hi, Graham Mayor ... Thank you for your information. This particular merge letter has about 16 other fields that pull information from the master client list, i.e., client name, address, case #, court #, court date, attorney, county, etc., and those merge fields are working fine. I think that both you and Tiago Nogueira are of the same mind that it's better to use [FILLIN, prompt, and both the \d and \o switches]. The merge (after using the syntax given to me by Tiago) does stop at the point in the letter where the info needs to be "filled in". The his/her and Mr./Ms. parts are easy to remember, but the text options for Item 2 are a little longer in wordage and harder to remember by heart. I guess we could set up Item 2 with the syntax { FILLIN "Enter breath test choice" \d submission to the breath test which alledgedly disclosd a blood alcohol level in excess of .80% \o } and then when the merge stops at that point in the letter, we could type in "refusal of the breath test" if that what what our client choose. This way we'd have the longer text option in the merge field by default, but can choose to type in the second text option if it fits. We're in the process of switching from WordPerfect for Unix to Microsoft Office, so one of our other merge letters that doesn't use as many fields as this other letter did may work better as a protected form letter with the drop down list box so that we could choose from a list. Thank you both for your time and effort in helping me bring our letters into the 21st century. Good day, and many thanks. Vicki > There is no way to pick from a list using the Fillin field, but a fillin > field without the \o switch will stop at each record and present the prompt [quoted text clipped - 75 lines] > >>> > >>> Have a nice day.
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