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MS Office Forum / Word / Mailmerge and Fax / December 2003Merged doc not paginated
Hi. Im sure I didnt have this problem before I converted my database and Word to 2002. When I merge to a document, the document seems to be just one big page - even though its separate pages in the Main document. This means that when I try to print selected pages, I get all of them. Is there a way to make the merged doc separate into discrete pages? Thanks, Noel Are you doing labels? If so, have you selected which label type in the mail merge wizard? You can always add page breaks by going to INSERT> PAGE BREAKS >-----Original Message----- >Hi. Im sure I didnt have this problem before I converted [quoted text clipped - 5 lines] >pages? Thanks, Noel >. Hi Noel, > Im sure I didnt have this problem before I converted > my database and Word to 2002. When I merge to a document, [quoted text clipped - 3 lines] > there a way to make the merged doc separate into discrete > pages? 1. Be sure to turn on the display of non-printing characters, then you can see what's kinds of "breaks" a document contains. 2. In the mail merge result, do you see any Section breaks? 3. What kind of merge are you executing (letters, directory, labels)? Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Sep 30 2003) http://www.mvps.org/word This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) Thank you both for the replies. Sorry for not getting back sooner. My main document is a letter with name, address and related child fields pulled from an Access 2002 query. Im at home now so will reply again with more info tomorrow from work, but I seem to remember some sort of section break continuous, or something like that, in the merged document, although I didnt put any sort of break in the main document. If I put a page break in the main document, that causes a new page to be generated. Thats not what I want beacuse the main documents or records are just one page long. I just want each page in the main document to show as a separate page in the merged document, so that I can print individual, odd or even pages as I wish. this all seems so silly - Im sure theres something basic Im missing here. Thanks again, speak again soon, Noel >-----Original Message----- >Hi Noel, [quoted text clipped - 27 lines] > >. Hi Noel, OK, if your memory served you correctly :-) then the problem is most likely the TYPE of section break the mail merge is generating. It *should* be a New Page section break, normally, for the "Letter" type. But if for some reason the setting for "New section break" in File/Page Setup/Layout has been set to continuous, that would explain what you describe. See if changing that setting makes a difference? > My main document is a letter with name, address > and related child fields pulled from an Access 2002 query. [quoted text clipped - 10 lines] > all seems so silly - Im sure theres something basic Im > missing here. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Sep 30 2003) http://www.mvps.org/word This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) Hi Cindy. Sorry, memory defective. Ive checked and the main document has no breaks at the bottom but the merged doc has a Section Break (Next Page) at the bottom. I can print odd and even pages successfully but when I try to print individual pages or specified page ranges (ie page 1,2) I get all pages printing. Is this correct? I can print individual pages when in Main view but it seems odd that I dont have the full print options when working with the merged document. Thanks for your help. >-----Original Message----- >Hi Noel, [quoted text clipped - 32 lines] > >. Hi Noel, OK, I think I understand what you need, now, and what you've got :-) Because the merge result document is broken down into sections, and each section begins renumbering(!) you need a special syntax to print only particular pages. OR you need to modify the result document in order to have consecutive numbering. For the former, you need to use the format p#s# (page number, section number). For the latter, Ctrl+A, then Insert/Page Number/Format and activate the option to continue numbering from the previous section. > Ive checked and the > main document has no breaks at the bottom but the merged [quoted text clipped - 5 lines] > that I dont have the full print options when working with > the merged document. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Sep 30 2003) http://www.mvps.org/word This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) Thanks for this Cindy. Ive tried insert/page number/format and it allows me to print individual pages but it puts an actual page number in the document which I dont really want. Ideally Id like to be able to do something in the Main document (just once)that sorts this out and doesnt put page numbers in the merged document. (So that the users dont have to do anything other than merge to new document and automatically have the full range of print options). I wonder if your other suggestion would do this - when you say use format p#s#, where exactly do you mean? Thanks again, Noel >-----Original Message----- >Hi Noel, [quoted text clipped - 34 lines] > >. Hi Noel, > Ive tried insert/page > number/format and it allows me to print individual pages > but it puts an actual page number in the document which I > dont really want. Do NOT click OK when leaving the "outside" dialog box. Use CLOSE! > Ideally Id like to be able to do > something in the Main document (just once)that sorts this > out and doesnt put page numbers in the merged document. Unfortunately, that just doesn't work in most recent Word versions... > I wonder if your other > suggestion would do this - when you say use format p#s#, > where exactly do you mean? You have to enter the page range in the PRINT dialog box like this, rather than typing 4-7 (meaning pages 3 through 5). Assuming each merge result was two pages, and you wanted the results for records two and three: p1s2-p2s2. Or, you could just specify the sections (records) which would bring all pages for that section: s1-s2 Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Sep 30 2003) http://www.mvps.org/word This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) Hi Cindy. I think Ive got it now. Thanks for your help with this. Cheers, Noel >-----Original Message----- >Hi Noel, [quoted text clipped - 37 lines] > >. |
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