Create lists of different information in mail merged documents

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Rita - 30 May 2008 17:41 GMT

Not sure how to describe what I need, hopefully, this will be clear. I have a
mail merge letter to, let's say 10 recipients, each recipient's letter needs
to have a different list of poeple's names inserted into it. I have all the
information in the same database but I don't know how to get the list of
names to merge into each recipient's document without, first printing out the
mailmerge and then typing the list in and printing each one separately. I
hope there is an easier way??? Appreciate any help.

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Rita

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Doug Robbins - Word MVP - 30 May 2008 23:55 GMT

Sounds like you are probably trying to perform a "multiple items per
condition (=key field)" mailmerge which Word does not really have the
ability to do:

See the "Group Multiple items for a single condition" item on fellow MVP
Cindy Meister's website at

http://homepage.swissonline.ch/cindymeister/mergfaq1.htm#DBPic

Or take a look at the following Knowledge Base Article

http://support.microsoft.com/default.aspx?scid=kb;en-us;211303

or at:

http://cornell.veplan.net/article.aspx?&a=3815

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Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

> Not sure how to describe what I need, hopefully, this will be clear. I
> have a
[quoted text clipped - 7 lines]
> mailmerge and then typing the list in and printing each one separately. I
> hope there is an easier way??? Appreciate any help.

Reply to this Message