Printing Labels from Large Table

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Gayle - 04 Dec 2003 20:46 GMT

I am creating labels from a large table of names and the
label sheets only hold 30 labels. When I merge and print
the information I only get 30 labels even though I have
many more left to print. How can I get Word to
automatically add pages to accomodate the number of
labels/names I have to print labels for?

Thanks for any help,
Gayle

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Cindy M -WordMVP- - 05 Dec 2003 17:06 GMT

Hi Gayle,

There may be a misunderstanding about what you have to do,
exactly, to "merge and print". Since you don't tell us
which version of Word you're using, the answer is going to
be a bit vague:

You have to actually EXECUTE the merge. That last step is
what you're missing. Just viewing the data by clicking the
"ABC" button is only a preview, not the merge. If you're
using a toolbar, look for the buttons at the far right. If
you're using a "Wizard" pane, go to Step 6.

> I am creating labels from a large table of names and the
> label sheets only hold 30 labels. When I merge and print
> the information I only get 30 labels even though I have
> many more left to print. How can I get Word to
> automatically add pages to accomodate the number of
> labels/names I have to print labels for?

Cindy Meister

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INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update
Sep 30 2003)
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Gayle - 05 Dec 2003 21:53 GMT

Hi Cindy,

I'm using Word 97. From your instructions, I see a button
labeled "Merge to New Document." There's also "Merge to
Printer" and "Mail Merge." That sounds like what I needed
to do. I got my labels done, but this will certainly be
helpful for the next project.

Thanks much for your input!
Gayle

>-----Original Message-----
>Hi Gayle,
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Tiffany H. - 10 Dec 2003 01:27 GMT

You must complete the merge to have it work. To do this,
click on the ABC button on the Mail Merge toolbar. You
are now only printing out what you see on the computer
screen, which is just a preview of your mail merge
document. To get the rest of your labels to print out,
you must complete the merge.

Tiffany H.

>-----Original Message-----
>I am creating labels from a large table of names and the
[quoted text clipped - 7 lines]
>Gayle
>.

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